Executive Assistant

7 days ago

Chilliwack, Canada Westbow Group of Companies Full time

**Who we are**

Founded in 1977, the Westbow Group of Companies is made up of high-quality businesses throughout various industries. Based in Chilliwack, BC with operations in Western Canada and Guatemala City, our companies tackle construction, investing, agriculture and non-profit causes, constantly aiming to produce Quality for Generations. We are a company that prides itself on its values:

- We work hard, we work smart
- We build lasting value
- We are creative and innovative
- We have fun
- We care
- We act with integrity

**About the role**

The pay rate for this position is $26 - $34/hour

**What you’re great at**
- Communicating effectively and professionally, both written and verbally.
- Holding others and yourself accountable.
- Handling information and maintaining confidentiality.
- Organized with the ability to efficiently manage time and a high volume of tasks.
- Taking initiative and providing solutions.
- Collaborating with cross functional teams ensuring seamless communication and workflow.
- Business minded, with the ability to push new ideas and projects forward.

**What you’ll be doing**
- Working directly with the CEO to support all aspects of their daily work routine.
- Providing organizational support including the prioritization of tasks, idea and thought management as well as pushing new projects and ideas forward.
- Calendar management including scheduling appointments, meetings, events, and proactively resolving scheduling conflicts.
- Coordinating travel arrangements, including flights, accommodations, and transportation, while optimizing for cost and efficiency.
- Prepare meeting agendas, attend meetings to take minutes when necessary, and follow up on action items and deadlines.
- Maintain and organize important documents, reports, and records, ensuring they are easily accessible and confidential.
- Handle expense reports, reimbursements, and budget tracking
- Provide ad hoc support on special projects and initiatives including supporting other departments or Executives as needed.
- Schedule appointments, meetings, and events, proactively resolving any scheduling conflicts.
- Other administrative duties as required.

**What we’re looking for**
- A minimum of 2 years of experience in a similar Administrative support role.
- Intermediate level proficiency with the MS Office Suite.

**What you can expect from us**
- Medical and Dental benefits package
- RRSP Matching program
- Investment opportunities with Westbow Capital
- New home discounts
- Professional development opportunities
- Supportive team and leadership staff
- Casual and energetic work environment
- Flexible work schedules
- Fun and inclusive company events
- Volunteer opportunities with Westbow Gives Back

At Westbow our vision is to create a world where every person has the skills and opportunities to reach their greatest potential. We value our employees; we are creative and innovative, and we strive to build lasting value in all that we do. We offer a casual and flexible work environment, growth and development opportunities, investment matching and new home discounts.

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