Executive Assistant

Executive Assistant

Location: Fully On-Site (Chilliwack HQ)

Type: Full-Time

Reports to: President (with direct support to CEO)

Travel: Must have a valid driver's license and reliable vehicle (local travel between sites, ~15 minutes)

Company Overview

MDT Sporting Goods Ltd. (MDT) is the market leader in bolt action rifle chassis and accessories. Our products are used worldwide by firearm enthusiasts, manufacturers and law enforcement agencies for accuracy, quality, and reliability. At MDT, we pride ourselves on working hard, enjoying what we do, and exceeding our customers' expectations.

With a focus on being legendary, we are looking for top talent and people who are excited and passionate to work in this industry to enhance our customers' experience.

Job Responsibilities:

We're looking for someone who wants to run the operating system around senior leadership, not just manage calendars and emails.

This role supports two senior leaders — the President and CEO — with primary day-to-day focus on the President. The President's role is to drive the company forward through strategy, systems, alignment, and execution. What slows that down is status-checking, follow-ups, and meetings that don't operate at the right level.

Your job is to absorb that friction — to keep leaders focused on high-value work while ensuring decisions stick and nothing quietly falls through the cracks.

This is a high-trust, high-judgment role for someone who genuinely enjoys details, systems, follow-through, and accountability. If you like turning chaos into clarity and making sure things actually get done, this role will suit you well.

What You'll OwnTime & Calendar Management

• Own and optimize executive calendars (daily, weekly, long-term)
• Manage meeting requests to ensure leaders are only in the right meetings
• Decline, shorten, bundle, or redirect meetings that don't align with priorities
• Protect time for strategic work, thinking, and decision-making
• Coordinate executive lunches and internal/external meetings

You have the authority to reschedule or decline meetings independently, except for new recurring meetings, multi-executive meetings, or board/bank/major partner engagements.

Information Flow & Executive Support

• Triage and manage executive email inboxes
• Respond on behalf of leadership where appropriate
• Escalate urgent, sensitive, or high-impact matters
• Ensure leaders have the right context before decisions are required

For decisions requiring executive input, you'll prepare concise briefs that include context, options, trade-offs, and a clear recommendation.

Follow-Through & Execution

• Attend key meetings and capture decisions, actions, and owners
• Send post-meeting notes and action items
• Track commitments and deadlines
• Follow up proactively with owners
• Escalate when work repeatedly stalls or patterns indicate deeper issues

Your role is to own the last 20% — the part where good ideas either get finished or quietly die.

Communication & Coordination

• Triage inbound requests and redirect issues that don't require executive involvement
• Meet regularly with direct reports to gather updates and unblock issues
• Support planning and coordination of leadership meetings, internal sessions, and select company events

The Relationship: You're Expected to Push Back

This role requires backbone.

You are expected to speak up when:

• Calendars drift away from agreed priorities
• Important commitments stall
• Tough decisions are being avoided
• New initiatives threaten to derail existing ones

You should be comfortable saying things like:

• "This doesn't match the priority you set — do you want to change it?"
• "This has been deferred twice — do you want to solve it or delegate it?"

If pushing back respectfully on senior leadership makes you uncomfortable, this is not the right role.

What Success Looks Like

• Executive calendars reflect focus and intention
• Leaders are rarely surprised by issues or decisions
• Decisions are made quickly with proper context
• Action items are tracked, visible, and closed
• Leadership spends more time moving the needle and less time in admin

Who Should Apply

You enjoy:

• Running systems and keeping things tight
• Tracking tasks, chasing follow-ups, and closing loops
• Turning messy information into clear summaries
• Being the person who makes the trains run on time

You bring:

• Experience as an Executive Assistant, Chief of Staff, Operations Manager, or similar
• Strong written and verbal communication (clear, concise, no fluff)
• High integrity and absolute discretion
• Confidence working closely with senior leadership
• Comfort pushing back respectfully when needed

To Apply

If this sounds like the work you were built for, we'd love to hear from you. Please submit your resume and a short note explaining why you're the right person to support and enable a fast-moving senior leadership team.

Job Type: Full-time

Pay: $70,000.00-$90,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance
• RRSP match
• Vision care

Ability to commute/relocate:

• Chilliwack, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Tell me why you're the right person to support and enable a fast-moving senior leadership team.

Education:

• Secondary School (preferred)

Licence/Certification:

• Driving Licence (required)

Work Location: In person