Office Administrator

About **IEEE**:
IEEE is the world’s largest technical professional organization dedicated to advancing technology for the benefit of humanity. IEEE and its members inspire a global community through its highly cited publications, conferences, technology standards, and professional and educational activities.

IEEE at a glance**:

- Over 400,000+ members in more than 160 countries.
- 343 Sections in 10 geographic Regions worldwide
- 39 technical Societies and 7 Technical Councils
- More than 5 million documents in the IEEE Xplore® digital library
- An active portfolio of 1,076 standards and more than 900 projects under development.
- Approximately 200 transactions, journals, and magazines are published annually.
- Holds/Sponsors more than 2,000 conferences and events in 96 countries annually.

About **IEEE Canada (Region 7)**:
IEEE Canada is the Canadian arm (as Region 7) of the Institute of Electrical and Electronics Engineers (IEEE) as well as the constituent society of the Engineering Institute of Canada (EIC) for the technical fields of electrical, electronics, and computer engineering.
- Operates **21 sections **across the country,
- Operates **2 annual region conferences** (CCECE and EPEC) and **1 bi-annual conference** (ANTEM) in Canada and **1 global conference (IHTC)** in Canada every three years,
- Publishes **an electronic newsletter**, a **general interest magazine (ICR**), a **technical journal** (CJECE), and **Engineering History books** through the IEEE Canada Press,
- Maintains a web site describing its annual activities, as well as publication archives and engineering history,
- Recognizes the achievements of its members through an extensive program of awards,
- Funds scholarships, awards, and educational activities through the IEEE Canada Foundation
- Provides resources (experience, funding, contacts, and so on) to assist members in upgrading their knowledge base, professional skills, and networking capabilities - please see the various sections of this web site for more information and how you can become more involved in what our people do.

**Administration Manager “Administrator“ Role**

Reporting Directly to IEEE Canada President “The Director “, The IEEE Canada’s Administrator provides (with the Operational Supervision of the Secretary) all means of support for IEEE Canada (IEEE-Region 7), specifically by supporting the Steering Committee’s officers with the following priorities:

- The President (Director) and the President - Elect (Director Elect) - ultimately responsible for all employees, contractors, and volunteers.
- The Secretary - Responsible for Region Administration.
- The Treasurer - Responsible for Region Finances.
- The Past President - responsible for nominations and appointments and interfacing with the IEEE Canada awards committee.
- The Administrator may also support the Executive Committee, or the Board as requested or instructed by the Director (or Director Elect),
- Responsible for organizing the Board and Ex-Com meetings and handling the logistics (as instructed by the Director), including supporting the Secretary in taking the meeting minutes. There will be at least one in-person board meeting a year, and often two, and one in-person ExCom meeting a year.
- Due to the ephemeral nature of IEEE being a volunteer organization, The Director and / or the Secretary will train the Administrator on all the position details. The Administrator is expected to continue in the job longer than the volunteer’s cycle and will be expected to guide and support the new Secretary in the Secretary’s job.
- Administrator should keep current and help maintain, the _Secretary’s manual_ as well as the _Region Procedure’s Manual_ and an Administrator’s _Month-to-Month_ guide.
- Maintain the region volunteer rosters and communication lists in the appropriate formats and locations, which may be revised from time-to-time by IEEE Canada or the IEEE.
- Maintain all documents and archives required by IEEE Canada and the IEEE.These may include (but not limited to ): Agendas and Minutes for Meetings, Action/motion summaries, Rosters and Terms of appointments, Meeting registration forms, and Budget Requests.
- The Region Administrator is considered the “GO TO “Person for the Areas, Groups, Sections, Committees, Societies, Students Chapters, affinity groups, and general Volunteers and membership for all requests for advice and guidance regarding organizational, administrative, and treasury matters to ensure proper and compliant implementation of the applicable rules and regulations, in coordination with the Secretary and the Treasurer and the Presidents’ Guidance. The administrator will be expected to point them to the right resources if they exist, or the individual responsible for the activity in the region if those resources do not exist.
- The Region Administrator is directly responsible for all Administrative details and logistics support for the IEEE Canada’s P