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Administrative Assistant

3 weeks ago

Whitby, Canada Minds on Math Full time

About us

Minds On is a registered charity that began as a drop-in centre, offering free programs and tutoring to marginalised elementary-aged school children. We have been collaborating with the local school boards for several years and continue to offer free tutoring services with qualified secondary school and university tutors across virtual campuses in underserved communities.

**Job description - Administrative Assistant**

We are seeking a detail-oriented, and dynamic individual to collaborate with our team this summer. The administrative duties will revolve around the facilitation of virtual/in-person learning sessions in addition to the management and distribution of information between students, parents/guardians, tutors and executive officers. This generally includes hosting virtual meetings, sending and receiving correspondence, and maintaining files.

Job tasks & responsibilities assigned by the Project Coordinator may include:
Communication
- Assist with social media presence and online marketing

Scheduling Meetings & Events
- Facilitation of virtual educational sessions
- Hosting & managing virtual meetings
- Tutor & student attendance

Records & Systems
- Maintain digital files, images & reports
- Take detailed board meeting notes

Financials (under supervision)
- Making purchase orders on organisation’s behalf
- Managing bookkeeping responsibilities
- Payroll management
- Assisting with grant searches and proposals

**Requirements**:

- Advanced communication skills
- Vulnerable sector check (once hired)

**Experience**:

- College diploma Preferred.
- Administrative Assistant experience preferred

**Job Type**: Part-time

**Pay: $17.50 per hour**

**Job Types**: Part-time, Fixed term contract, Apprenticeship

Pay: $17.50 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- Work from home

Schedule:

- Day shift
- Monday to Friday

**Education**:

- Secondary School (required)

**Experience**:

- administrative assistant: 1 year (preferred)

**Language**:

- French (preferred)