Administrative Assistant, Registration

1 week ago

Vancouver, Canada CPSBC Careers Full time

Full-time, permanent
Position summary
Duties and responsibilities
**Duties include but are not limited to the following**:

- act as primary contact person for applicants, registrants, and the undergraduate and postgraduate dean’s offices
- engage with UBC contacts to obtain lists of new and renewing UBC medical students and standardize data before providing to IT
- execute process improvements where possible and ensure all documentation is maintained, including the procedure manual
- check reports and refer files to registration compliance when required
- be the primary contact person for applicants, registrants, third parties and CPSBC staff regarding requirements for licensure
- review lists, check information and update database
- identify affirmative answers, check reports and submit files to registration compliance, where necessary
- parental leave duties
- be the primary contact for all registrant queries
- process all requests for parental leave in a timely manner
- follow-up with registrants scheduled to return from parental leave
- issue licences for registrants licensed for independent practice
- upon receipt of approved file, complete quality assurance checks in iMIS
- complete class change
- finalize and file paperwork
- lead and/or assist with special projects related to the educational team
- provide relief coverage and assistance with medical records requests, retirement and resignation requests
- other related duties as required
- provide administrative support to the registration department

Skills and qualifications
**Required skills and qualifications include**:

- post-secondary education with training in administrative practices or an equivalent combination of education and experience
- excellent attention to detail and a high level of accuracy
- demonstrated high level of initiative, time management and organizational ability
- excellent communication skills, both written and verbal
- strong editing and proofreading skills
- ability to organize and set work priorities
- ability to work both independently and as a team member
- ability to maintain a calm demeanor during busy or stressful times
- ability to exercise good judgement in recognizing the scope of authority and protecting confidential information is a must

The compensation for this position is based on an annual salary range of $49,388 to $61,735.
The College of Physicians and Surgeons of British Columbia has been recognized as one of BC's top employers since 2011 and as a certified Living Wage Employer in BC since 2025. Our goal is to attract, develop and retain highly talented employees. We offer an excellent working environment including a hybrid work-from-home/in-office model, opportunities for personal and professional growth, and a comprehensive benefits package.
We thank all applicants for their interest; however, only those selected for interview will be contacted.
The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.
We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.

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