Admin Assistant

1 week ago

Vancouver, Canada Coast Foundation Society 1974 Full time

**About Coast**
Coast Mental Health (Coast) is one of the largest mental health non-profit societies in Canada, and operates a large array of innovative housing and community based rehabilitation services for people with a mental illness living in and around Vancouver. Coast operates in the Lower Mainland of British Columbia providing approximately 1000 people with supportive housing and 4000 clients living in the community with a wide variety of programs and services.
Coast fosters a client-driven, recovery-oriented environment that promotes restoring health, personal growth and a return to society for individuals with a mental illness through advocacy and providing direct programs and services.

Under the direction of the Manager of the Employment Servicees, the Administrative Assistant is responsible for general Admin duties including the operation of a communication systems, and carrying out complex secretarial duties and associated administrative tasks for the program as required.

**Typical Duties**:
Admin Duties:

- Performs reception duties including answering telephone, relaying messages to staff, receiving visitors and responding to general enquiries.
- Performs word processing duties such as inputting client information, updating manuals, and preparing program calendars/charts.
- Performs Admin related duties for invoicing, billing and generating reports and payroll
- Provides secretarial and administrative support by composing and/or preparing correspondence, maintaining record keeping/filing systems.
- Performs a variety of advanced word processing functions including typing correspondence, minutes, reports, spreadsheets, stat reports and circulates related information as required.
- Prepares presentation materials (if needed).
- Inputs and maintains databases, client information systems and makes basic updates to the program related databases.
- Assists with client intake by performing duties such as collecting client information and ensuring accuracy of completed documentation as required. Schedules and confirms clients for appointments, and maintains waiting lists.
- Maintaining and updating internal databases and schedules.
- Filing/maintaining records, creating/updating training manuals, reports and statements
- Performs other related duties as assigned.

Job Qualifications *

**Typical Education, training, and experience.**
- Grade 12
- Office Administration Certificate and/or post-secondary training in office administration and/or a combination of education, experience and training
- 1 years related experience
- Priority given to applicants with background in Mental Health and/or related Community Social Services or an equivalent combination of education, training and experience or other qualifications determined to be reasonable and relevant to the level of work

**Typical Skills and Abilities.**
- Strong interpersonal communications (written and spoken)
- Ability to type 60 wpm
- Knowledge of standard automated office systems
- Ability to analyze and resolve problems, and do basic mathematical calculations
- Business writing skills
- Ability to deal with people with mental illness
- Ability to use initiative in organizing and prioritizing personal work routines, handle unusual situations and maintain confidentiality

Hourly Rate *

24.00-26.26

Grid Level

25

Hours of Work

Monday - Friday 08:00 - 16:00 hrs

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