Clerk, Accounts Receivable

7 days ago

Brampton, Canada City of Brampton Full time

Job Description:
**J**OB TITLE**:CLERK, ACCOUNTS RECEIVABLE & COLLECTION

**DEPARTMENT**:CORPORATE SUPPORT SERVICES

**POSTING NUMBER**:106478

**NUMBER OF POSITIONS**:1

**JOB STATUS & DURATION**:Full Time Permanent

**HOURS OF WORK**:35 hour workweek

**LOCATION**:Hybrid Model*- when working onsite, you will report to the location of City Hall.

**SALARY GRADE**:8

**STARTING SALARY**:$1,018.50 per week

**JOB TYPE**:Union

**POSTING DATE**:December 19, 2024

**CLOSING DATE**: Janaury 10, 2025

**AREA OF RESPONSIBILITY**:
Reporting to the Manager, Corporate Collections, this position is responsible for the administration and collection of general accounts receivable including data entry of invoices in the general ledger and in the collection software, collection of overdue accounts and reconciliation of the accounts receivable sub-ledger to the general ledger.
- Responsible for the preparation, processing and administration of invoices in the general ledger and collection database.
- Process daily cash, credit card and cheque payments for accounts receivable accounts and prepare payment arrangements in compliance with corporate policy and procedures.
- Administer and reconcile Electronic Funds Transfer (EFT) payments from bank account.
- Provide excellent customer service to internal and external clients; answer enquiries and provide information regarding payments, payment arrangements and invoices.
- Prepare and balance accounts receivable sub-ledger to the general ledger. Prepare adjustment journal entries and distribute monthly aged receivable reports to departments.
- Perform collection activities on defaulted accounts in accordance with City of Brampton collections policy and procedures. Communicate with collections agencies regarding defaulted accounts and prepare statements of account as required.
- Monitor aged receivables report, identify doubtful recoveries accounts, prepare journals and assist manager with the preparation of report of accounts to be written-off.
- Liaise with originating departments in regards to cancellations and/or adjustments memos of invoices and maintain spreadsheet of cancelled invoices.
- Collate accounts receivable documentation for legal proceedings and initiate payments on deficiency recovery accounts.
- Identify and prepare cheque requisitions for overpayments on accounts receivable accounts.
- Responsible for all accounts receivable filing duties.
- Perform additional similar and related duties as assigned.

**SELECTION CRITERIA**:
**EDUCATION**:

- High School (Grade 12) graduation plus an additional program of over one and up to two years in Business - Accounting or equivalent.

**EXPERIENCE**:

- Over two (2) year, up to and including four (4) years of related experience working in accounts receivable/collections.

**OTHER SKILLS AND ASSETS**:

- Proficiency in Microsoft Office,
- Excellent customer service skills,
- Able to deal with confrontational situations,
- Able to work independently and as part of a team.
- **_Various tests and/or exams may be administered as part of the selection criteria._

**LI-Hybrid**

**Interview**:Our recruitment process may be completed with video conference technology.

Applicants who do not meet the educational requirements but have direct related experience may be considered.

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