Receptionist/administrative Assistant

**JOB OFFER FOR ADMINISTRATIVE AGENT, TRAINING SUPPORT**

**Are you passionate about transportation and accommodation reservations?**

**Do you have experience as an administrative officer?**

**Do you have good interpersonal skills and manage your priorities well?**

**Are you fluently bilingual in French and in English?**

**If so, we have the perfect job for you at our cosmetics company, located in Ville St-Laurent.**

We are looking to fill a permanent daytime position (8:30am to 5pm, Monday to Friday) for an Administrative Agent, Training Support.

Reporting to the National Director of Education, you will be responsible for the administrative and logístical support of the various technical training activities. In addition, you will be responsible for making transportation and accommodation reservations for the training team and for managers on travel status according to established rules. You will also be responsible for the logistics surrounding the aesthetic seminars we organize.

More specifically, your main responsibilities will be to:

- Make travel, accommodation and other reservations for the trainers;
- Computerize the training calendar and reserve training rooms, as needed;
- Proceed with the registration of interested participants and confirm the registration before the training;
- Coordinate the administrative logistics surrounding the company's registration and participation in aesthetic conferences;
- Prepare material requisitions for trainings and/or conventions and have them sent to the Distribution Center according to established deadlines;
- Contact carriers to organize the logistics of moving materials and follow up to ensure that everything is received before the start of the training and/or conference;
- Update the computer system following each training session and send the certificates of completion to each participant;
- Replace the receptionist during her absence (breaks, vacations, etc.);
- Perform any other related duties as requested by the immediate supervisor.
**Job Requirements**:

- High School Diploma (HSD);
- Minimum of one to three (1-3) years of experience as an office clerk;
- Proficiency in MS Office environment;
- Ability to coordinate events and make transportation and accommodation reservations;
- Be perfectly bilingual (French/English);
- Be organized, rigorous and dynamic.
What we offer:

- Full group insurance with employer participation (medical, dental, disability, etc.);
- A virtual health program (doctors, nurses, psychotherapists, EAP);
- RRSP with employer participation;
- Competitively priced, high quality skin care products;
- Fitness incentive program;
- Several activities organized throughout the year;
- Free parking for employees;
- Participation in the Opus&Cie and Opus+ Enterprise programs;
- Work-life balance;
- Dynamic and inspiring environment.
**Who are we?**

With a mission to enable every person to discover their unique beauty and absolute self-confidence, G.M. Collin has been pursuing its tradition of excellence and innovation for over 65 years. In order to achieve unparalleled results, through recognized expertise and innovative ingredients, G.M. Collin develops superior skin care products for all skin types and conditions as well as for all categories of anti-aging products, from prevention to mature skin and the first signs of aging. In addition, our company Soins Esthétiques Phytoderm inc. has been importing and distributing Yonka products from Multaler Laboratories for over 35 years and we are the second largest distributor of Yonka products in the world.

**Job Types**: Full-time, Permanent

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- Paid time off
- Store discount
- Wellness program
Schedule:

- Day shift
- Monday to Friday
**Experience**:

- Administrative experience: 3 years (required)

**Language**:

- English (required)
- French (required)