Administrative Assistant

2 weeks ago

Montréal, Canada Compass Group Full time

You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees.

You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We’re in all major cities, at remote work sites and everywhere in between - doing business in Canada and 50+ other countries where you can learn and grow. Join us now and point your career forward

**Why work with Eurest Services?** Imagine working in a place where talented people come together and share an unrelenting passion. Whether we’re providing solutions for a single site or serving a multi-facility organization, we take pride in every aspect of our work. No job is too big. No detail is too small. We’re more than an industry-leading provider, we’re an industry-leading team. Join us.

**Job Summary**:
**Lieu: SAP, 5 PLace Ville-Marie,Montréal**

**Schedule: Monday to Friday**

Working with the Facilities Services Coordinator and accountable to the Operations Manager, the Administrative Assistant provides general administrative support to the Facilities Team and provides client liaisons services. The administrative assistant is a punctual and reliable employee responsible for onsite duties during regular hours while also acting as the primary back-up for reception, concierge and mailroom services. This individual is a team player who takes initiative, anticipates needs, and is flexible and adaptable in different situations and environments. It is the Administrative Assistant’s responsibility to represent the company in a professional and courteous manner and to provide five-star customer service to all visitors and staff in all communications.

**Now, if you were to come on board as a Receptionist, we’d ask you to do the following for us**:

- Reception - direct and assist visitors, answer incoming calls and direct as appropriate to head office employees (300+
- Assist Facilities team with the coordination of various presentations and reporting documents and various SOW and KPI requirements.
- Attends various meetings, records and distributes minutes as required.
- Assists with tracking, organizing and filing documentation.
- Assist with daily administrative functions for Facilities team.
- Assists with back-up of Reception desk duties and Concierge Services during breaks/meetings/time-off as required.
- Back-up to Facility Coordinator during breaks/meetings/time-off as required.
- Point of contact for inquiries and requests regarding booking space, ordering/setting up catering, facility upkeep/concerns.
- Coordinate catering: plan, organize and book using existing system.

**Think you have what it takes to be our Receptionist? We’re committed to hiring the best talent for the role. Here’s how we’ll know you will be successful**:

- Intermediate MS Office and computer skills.
- Ability to multitask.
- Strong verbal and written communication skills in both French and English.
- Customer service experience would be an asset.

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