Administrative Assistant

1 week ago


Victoria, Canada Western Educational Adventures Inc - WEA Full time

**Admin & Logistics Support Position**:

- Casual / Part-Time - Starting ASAP_

Western Educational Adventures (WEA) is hiring a reliable, organized and proactive administrative and logistics staff member to support our team. This is a casual/part-time and on-call position with potential for extended or ongoing work beyond the initial term.

This is primarily a work-from-home position, with some in-person errands and tasks required in the Greater Victoria area. Applicants must have access to a reliable vehicle.

WEA runs outdoor education programs for families, children and adults throughout the Greater Victoria Area. We are seeking someone to assist with a wide variety of administrative and operational support tasks. Visit our website to learn more about our programs and values before applying.

Position Responsibilities Include:

- Assist with bus charter bookings, payments, invoices, and creating itineraries
- Run errands and provide in-person logístical support as needed in Greater Victoria
- Communicate with bus part suppliers to order replacement parts and coordinate delivery
- Support HR by checking references, tracking onboarding progress, and collecting employment paperwork
- Enter review requests and support feedback processes
- Support with general staff scheduling and payroll tracking
- Pick up injured campers and drive them to clinics when needed
- Monitor equipment and communicate replacement needs
- Other administrative and operational tasks as required by WEA management

Hours & Availability:

- Approx. 10-15 hours per week, with some on-call availability required
- Additional hours during peak times as approved by the general manager

Pay:

- Starting at $22/hour (training wage)
- Increases to $28-$31/hour after mastering basic tasks

Minimum Qualifications:

- At least 2 years of experience in an administrative or logistics support role
- Strong communication skills and attention to detail
- Excellent time management and ability to stay self-motivated while working independently
- Comfortable making calls, responding to inquiries, and managing logistics
- Access to a reliable vehicle
- Class 5 Driver’s License with a clean driving record
- Clear Criminal Record Check with Vulnerable Sector Screening
- Standard First Aid & CPR-C

To Apply:

- Cover letter
- Resume
- Copies of all relevant certifications
- 3 professional references (only 1 may be a friend or personal reference)

**Job Types**: Part-time, Casual

Pay: $22.00-$31.00 per hour

Expected hours: 5 - 15 per week

**Benefits**:

- Flexible schedule

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- On call

**Location**:

- Victoria, BC (required)

Work Location: In person



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