Office Coordinator

**Who We Are**

At Gibbons Whistler, we’re all about Making People Happy. Since 1979, we have been the backbone of Whistler hospitality bringing people together through unforgettable experiences.

Everything we do is rooted in our core values: Encourage Trust, Have Fun, Show Kindness, Lead With Purpose, and Commitment to Excellence.

**The Opportunity: Office Coordinator | Full Time | Whistler, BC**

Are you the type who notices when things are out of place and can’t help but fix them? Do you thrive in fast-paced, high-energy environments, love solving problems, and get excited about streamlining systems? If you’re equal parts organized, tech-savvy, and proactive, this could be your next move.

We’re looking for an Office Coordinator to own the organization of our physical and digital workspaces. Reporting to the Projects & Strategic Support to the CIO, you’ll play a key role in keeping our tools (Slack, SharePoint), tech inventory, and office environment dialed in supporting our teams so they can focus on what they do best.

**Perks of the Job**
- $53,000 - $60,000 annually based on experience and qualifications
- 50% off food & beverage at all Gibbons venues
- Adventure perks: 20% off The Adventure Group for you and your friends & family
- Accommodation discounts: 20% off at The Adara Hotel and Gibbons Life Condos
- Wellness perks: 20% off at The Spa at Whistler and a benefit stipend (for qualifying roles)
- Exclusive partner discounts at local Whistler businesses
- Flexible schedules and a supportive team culture
- Access to community events and staff appreciation nights
- Growth opportunities in Whistler’s most dynamic hospitality group - we’re passionate about promoting from within and supporting your career journey
- Immersive work environment steps from the mountains - we take our core purpose of “Have Fun” very seriously.

**What You Bring to the Table**
- 1+ year of experience in office coordination, admin support, or ops management
- Experience with Slack and SharePoint (or you’re eager to learn fast)
- Basic IT know-how—tracking laptops, setting up tech, organizing digital tools
- Strong attention to detail and a passion for keeping things running smoothly
- You’re organized, calm under pressure, and love solving problems
- Excellent communicator (written + verbal) with a service mindset
- You’re comfortable doing both digital and physical tasks (mail, storage, deliveries)
- Trustworthy with sensitive data and user access
- A collaborative team player who thrives in a hospitality-rooted culture

**What your days will look like**:

- Managing and optimizing office and storage spaces across multiple locations and conducting regular audits to ensure efficiency.
- Coordinating mail, packages, and supply deliveries for the Head Office
- Keeping Slack clean, functional, and user-friendly—setting up workflows, channels and user permissions and developing standardized naming conventions and best practices
- Standardizing and managing SharePoint sites and user permissions to ensure secure, logical access across departmnets
- Onboarding team members with clear documentation and digital guides
- Tracking and organizing tech equipment across all departments including coordinating set-up, repair, replacement and re-selling of tech assets
- Leading process improvement initiatives and flagging inefficiencies
- Supporting the CIO's Strategic Projects with formatting and document builds

**Sound Like a Fit?**
- At Gibbons Whistler, our core values—Encourage Trust, Have Fun, Show Kindness, Lead With Purpose, and Commitment to Excellence—guide everything we do. We believe that fostering diversity, equity, and inclusion is essential to living by these core values. We warmly welcome applicants of all backgrounds, identities, and experiences to join us in creating a workplace where kindness thrives and we make people happy_