Accounts Payable Clerk/administrative Assistant

1 week ago

Red Deer, Canada West Country Energy Services Full time

**Employment Type**: Full-Time, Permanent
**Hours**: Monday to Friday | 37.5 - 44 hours per week (overtime as required during peak season)

**Position Overview**

Reporting directly to the Controller, the Accounts Payable Clerk is responsible for the full-cycle accounts payable process and providing administrative support to the office.

This position operates on a year-round full-time schedule, with a busy season from May to September that may require occasional overtime, and a slower season from October to April with regular business hours.

**Key Responsibilities**
- Perform full-cycle Accounts Payable including invoice entry, coding, and payment processing
- Manage project costing and related documentation
- Complete credit card reconciliations, expense tracking, and payment verification
- Maintain vendor files, ensuring accuracy and timely payment of invoices
- Support month-end closing activities and financial reporting
- Assist with administrative tasks, including:

- Management of employee technology (Telus accounts, cell phones, MiFi devices, hotspots) including seasonal activations, deactivations, and hibernation mode
- General office support as needed

**Qualifications & Experience**
- Diploma or degree in Accounting, Business Management, or a related discipline (recent graduates encouraged to apply)
- Equivalent combinations of experience and education will be considered.
- Proficiency in QuickBooks, Excel (spreadsheet functions), and the Microsoft Office Suite, strong technical skills are a must, and accounting software use are a must.
- Strong data entry accuracy and attention to detail, speed and proficiency are paramount
- Experience with project costing and field ticket systems is an asset
- Knowledge of credit card reconciliation and vendor management
- Ability to work both independently and collaboratively within a small office environment, with excellent oral and written communication skills
- Effective time management including scheduling and prioritizing duties to ensure deadlines are met

**Work Schedule**
- Monday to Friday, 8:30 a.m. to 5:00 p.m. Schedule flexibility may be available to meet employee needs providing business need are met and full-time equivalent hours are worked
- Includes one 30-minute unpaid meal break and two 15-minute paid breaks
- Peak season (May-September): Overtime may be required
- Off-season (October-April): Regular business hours

**Work Environment & Physical Requirements**
- Indoor office-based work environment
- Regular use of computers and standard office equipment
- Prolonged sitting and repetitive computer-based tasks
- Lifting up to 25 pounds (e.g., office supplies, files, or small equipment)
- Must comply with all Occupational Health & Safety (OH&S) requirements, including proper office ergonomics and maintain a safe and respectful workplace

**Why Join Us**
- Stable, year-round employment with seasonal flexibility
- Supportive team environment — approximately 10-person office supporting a Western Canada field based network, casual business attire

Pay: $22.00-$28.00 per hour

Expected hours: 44 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- RRSP match

Work Location: In person

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