Accounting/administrative Assistant

**Purpose / Scope**:
This position is responsible for a vast array of accounting & administrative duties with a focus on customer service. Other areas include accounts payable, accounts receivable and cash management. To be successful in this position the individual should be a self-starter with the ability to effectively manage all assigned duties in the office with mínimal supervision.

**Duties & Responsibilities**
- Review, evaluate and distribute all incoming and outgoing mail.
- Respond to customer inquiries and requests.
- Perform end of day processes for the branch.
- Invoice inventory payables and investigate any material differences.
- Code & get authorization for expense payables.
- Perform collection calls for assigned customers.
- Receive and process customer payments.
- Escalate vendor / customer issues to management as required.
- Track and submit branch attendance & overtime sheets by deadline.
- Assist in the set-up or customer accounts and maintenance of customer accounts.
- Prepare and process bank deposits.
- Reconcile cash float and cash drawer in a timely manner.
- Check and verify vendor statements in a timely manner.
- Provide administrative support to all branch members.
- Gather receipts, code and submit expenses for assigned corporate credit cards in Bank of Canada Works
- Assist in the coordination of branch team building activities.
- Maintain and monitor office supply inventory levels, sales literature, business cards, service supplies.
- Work with other administrative assistants to cover vacation time and miscellaneous projects.
- Analyze and document current duty processes and recommend efficiencies as required.
- Must participate in courses to update knowledge to carry out duties & responsibilities.
- Solicit feedback from peers & other team members with the goal of personal or operational improvement.
- Overtime may be required.
- Responsible for understanding and abiding by the PSI safety policy and following safe work practices.
- Other duties, relevant to the position, shall be assigned as required.

**Knowledge, Skills & Abilities**
- Superior customer service skills, problem solver and a self-starter.
- Ability to work in a fast-paced, high energy environment.
- Maintain a professional image and demeanor with all employees, management, and visitors at all times.
- Ability to adapt to changing demands and shifting priorities.
- Attention to detail in all areas of work.
- Excellent organizational, time management and prioritizing skills.
- Strong work ethic and positive team attitude.
- Trustworthy honest and dependable.
- Manual dexterity required to use desktop computer and peripherals.
- Comfortable with interacting with public at large.
- Ability to sit for long periods.
- Able to stay focused with repetitive work.
- Excellent communication skills, written and verbal.

**Education & Experience**
- Business Administration degree or diploma considered an asset.
- 2 to 3 years experience in Accounts Payable (coding invoices, PST, vendor reconciliations etc.) and Accounts Receivables (customer portals, collection calls etc.)
- 5 to 7 years' experience as an Administrative Assistant, or relevant role, considered an asset.
- Ability to type (45) words per minute.
- Proficient use of various office-based software including Microsoft Office 365.
- Experience with Prophet 21 would be considered a definite asset.

**Organizational Relationships**
- Direct report to Operations Manager.
- Indirect report to Senior Accountant.
- Busy office setting.
- Monday to Friday, 8:00 am to 5:00 pm, one hour off for lunch.

Pay: $55,000.00-$65,000.00 per year

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Red Deer, AB: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounts Payable: 2 years (required)
- Administrative experience: 2 years (required)
- Accounts Receivable: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2023-12-04
Expected start date: 2024-12-15