Administrative Assistant

2 weeks ago

Acheson, Canada Fountain Tire Full time

Overview:
Fountain Tire is looking for an
**Administrative Assistant** to support the efficient day-to-day operation of the warehouse office and to assist management with the implementation of a new software at our
**Acheson Warehouse (9633 266 St, Acheson, AB).**

Wage: $25/hour

This is a Monday-Friday (8:00am - 4:30pm) position with normal business hours in a
**warehouse environment.** The Administrative Assistant will be expected to:

- Assist with transitioning from Microsoft DAX to MS365.
- Assist in inventory management through documentation processes and quarterly inventory counts.
- Posting daily movement journals in DAX & MS365
- Entering inventory into DAX & MS365
- Assisting production by searching and identifying SKUs that do not scan.
- Customer facing front counter duties - checking customers in and out (starting work orders and finalizing) and answering questions.
- Releasing picking lists to ship product accurately and on time based on commitments made to the customer.
- Coordinate the processing of outgoing products; preparing manifest in a timely manner to meet delivery deadlines, arranging transportation of materials as required, ensuring tracking of outgoing product is accurate, and achieving customer commitments.
- Work with contracted freight companies to manage shipping discrepancies, and to ensure on time delivery of product to customers.
- Tracking shipments & Invoices.
- Ensuring all associates complete the appropriate training modules necessary for the job.
- Daily entering of the KPI Report.
- Manage and maintain general office filing system always ensuring easy access and availability.
- Entering employee hours and shift differentials for payroll as needed.
- Process carrier, vendor and store discrepancy claims.
- Coordinate Warehouse activities.

**What do we offer?**
- Competitive compensation - $25 an hour
- At Fountain Tire, you’ll have a great place to work at our brand new Disctribution Centre
- We will develop your skills and certifications with our excellent training
- We take care of you and your family with our impressive health, dental and vision benefits
- A retirement savings plan with company matching to help you achieve your financial goals
- Save your money with our staff discounts on tires, parts and mechanical services at all Fountain Tire locations
- 2-3 years of previous work experience in an accounting, bookkeeping or general office environment.
- Business or Administration degree or diploma required.
- Proficient use of various office based software including Microsoft Office.
- Proven ability to work independently with mínimal supervision; this includes organization, time management and problem solving skills.
- Able to travel to other DC locations in Canada to support / train (occasionally).
- Ability to communicate effectively both written and verbally.
- A customer service approach with the ability to meet deadlines and provide solutions to time sensitive matters.
- Previous experience gathering and analyzing information.
- DAX and/or MS365 experience would be an asset.
- Working knowledge of Scan guns would be an asset.

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