Clinic Administrator

7 days ago

Thunder Bay, Canada Medical Esthetics Thunder Bay Full time

Medical Esthetics Thunder Bay is hiring a Clinic Administrator to provide general oversight and administrative duties of the clinic. The Clinic Administrator is a integral part of the organization and client experience and is a client facing position while offering the opportunity for unique marketing and branding initiatives. The position will provide 24-35 hours per week primarily working 2-9pm Monday, Wednesday, Thursday, Friday and some Sundays.

Duties include but are not limited to:

- General reception duties
- Greet clients upon arrival and provide excellent customer service
- Go above and beyond to meet client expectations
- Support nurses by performing necessary administrative tasks
- Perform duties associated with administrative tasks, including rooming patients, inputting data into EMR, entering billing data
- Perform appointment bookings, reminder, and follow-up calls/texts
- Manage client referrals and patient information database in the EMR
- Accept client payments in a professional and confidential manner
- Ensure reception area is tidy and presentable, stocked with all necessary stationery and material
- Participate in product training and customer service training as required
- Educate customers on products and services provided by the clinic
- Perform other duties as requested by management team
- Provide a professional and friendly experience on the telephones, online and in the receptionist area for all clients and visitors.
- Maintain accurate scheduling in booking software.
- Various clerical duties as requested by Physician, Operations Manager and/or Clinic Manager.
- Client account reconciliation: processing credits, contacting for past due amounts
- Ordering of supplies for clinic
- Future: Provide client services when trained in Coolsculpting
- Other duties as assigned

**Job Types**: Full-time, Part-time

**Salary**: $18.00 per hour

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Weekend availability

Application question(s):

- Are you available to work the scheduled shifts from 2:00pm-9:00pm Monday, Wednesday, Thursday, Friday and some Sundays?

**Experience**:

- Customer service: 1 year (preferred)
- Aesthetic Clinic: 1 year (preferred)

Work Location: One location

  • Clinic Assistant/receptionist

    3 days ago

    Thunder Bay, Canada Fairway Physiotherapy & Sports Injury Clinic Full time

    **Job Posting: Clinic Assistant/Receptionist - Part-Time (20-25 hrs/week)**: - Hourly Rate: $18-$22 per hour_ **Location**: Fairway Physiotherapy - Thunder Bay, ON **Start Date**: ASAP Are you a friendly, organized, and efficient individual with a passion for healthcare? Fairway Physiotherapy, an interdisciplinary health care clinic offering services in...

  • Dental Receptionist

    5 days ago

    Thunder Bay, Canada ABA Dental Clinic Full time

    The team at ABA Dental Clinic located in Thunder Bay, ON are looking for a passionate, hard-working **Dental Receptionist **on a full time (Monday to Friday) basis. The ideal Dental Receptionist for our team enjoys working collaboratively with others and behind the scenes to organize, implement systems and structure and ensure the practice runs...

  • Intake Appointment Coordinator

    3 days ago

    Thunder Bay, Canada Ridgeway Clinic Full time

    **Company Overview** Ridgeway Clinic is a trusted provider of occupational health in combination with other medical services. We are dedicated to supporting individuals through compassionate, efficient, and confidential services. We're seeking a detail-oriented and empathetic professional to join our team as an **Intake Appointment Coordinator and Drug &...

  • Clinical Sciences Division Administrative

    1 week ago

    Thunder Bay, Canada Northern Ontario School of Medicine Full time

    Reporting to the Director, Faculty Affairs, the CSD Coordinator provides administrative support to the Clinical Sciences Division Head and Section Chairs, and coordinates Faculty appointment, promotion and academic licensing, according to the Faculty Affairs Unit policies, procedures and processes, for 1700+ Clinical Sciences Division Faculty, located in 90...

  • Clinical Sciences Division Administrative

    7 days ago

    Thunder Bay, Canada Northern Ontario School of Medicine Full time

    Reporting to the Director, Faculty Affairs, the CSD Coordinator provides administrative support to the Clinical Sciences Division Head and Section Chairs, and coordinates Faculty appointment, promotion and academic licensing, according to the Faculty Affairs Unit policies, procedures and processes, for 1700+ Clinical Sciences Division Faculty, located in 90...

  • Clinic Receptionist

    1 week ago

    Thunder Bay, Canada Oak Medical Arts Full time

    **Oak Medical Arts** Oak Medical Arts is a locally-owned network of six clinic and pharmacy locations in Thunder Bay. Our team-based model integrates many health professions including walk-in clinic services, pharmacy, chiropractic care, massage therapy, physiotherapy, foot care, harm reduction, kinesiology, mental health counselling, and much more. Our...

  • Clinic Receptionist

    3 days ago

    Thunder Bay, Canada Oak Medical Arts Full time

    **Oak Medical Arts** Oak Medical Arts is a locally-owned network of six clinic and pharmacy locations in Thunder Bay. Our team-based model integrates many health professions including walk-in clinic services, pharmacy, chiropractic care, massage therapy, physiotherapy, foot care, harm reduction, kinesiology, mental health counselling, and much more. Our...

  • Medical Administrative Assistant

    3 days ago

    Thunder Bay, Canada Superior Urology Clinic Full time

    Superior Urology Clinic is growing and is looking for an **experienced**medicaladministrative assistant to join our team. This position is permanent full time, working Monday to Friday from 8:30 to 4:30 with competitive wages. Day to day duties include but are not limited to booking and confirming all appointments, procedures, and surgeries, greeting and...

  • Medical Administrative Assistant

    1 week ago

    Thunder Bay, Canada Superior Urology Clinic Full time

    Superior Urology Clinic is growing and is looking for an **experienced**medicaladministrative assistant to join our team. This position is permanent full time, working Monday to Friday from 8:30 to 4:30 with competitive wages. Day to day duties include but are not limited to booking and confirming all appointments, procedures, and surgeries, greeting and...

  • Medical Receptionist

    1 day ago

    Thunder Bay, Canada Fort William Clinic Full time

    **Fort William Clinic** **Receptionist** About Us Our clinic is committed to delivering high-quality healthcare services to our community. We believe that every patient deserves respect, professionalism, and compassionate care from the moment they enter our doors. Our team is made up of skilled healthcare professionals, support staff, and administrators...