Clinic Administrator

2 days ago

Thunder Bay, Canada Medical Esthetics Thunder Bay Full time

Medical Esthetics Thunder Bay is hiring a Clinic Administrator to provide general oversight and administrative duties of the clinic. The Clinic Administrator is a integral part of the organization and client experience and is a client facing position while offering the opportunity for unique marketing and branding initiatives. The position will provide 24-35 hours per week primarily working 2-9pm Monday, Wednesday, Thursday, Friday and some Sundays.

Duties include but are not limited to:

- General reception duties
- Greet clients upon arrival and provide excellent customer service
- Go above and beyond to meet client expectations
- Support nurses by performing necessary administrative tasks
- Perform duties associated with administrative tasks, including rooming patients, inputting data into EMR, entering billing data
- Perform appointment bookings, reminder, and follow-up calls/texts
- Manage client referrals and patient information database in the EMR
- Accept client payments in a professional and confidential manner
- Ensure reception area is tidy and presentable, stocked with all necessary stationery and material
- Participate in product training and customer service training as required
- Educate customers on products and services provided by the clinic
- Perform other duties as requested by management team
- Provide a professional and friendly experience on the telephones, online and in the receptionist area for all clients and visitors.
- Maintain accurate scheduling in booking software.
- Various clerical duties as requested by Physician, Operations Manager and/or Clinic Manager.
- Client account reconciliation: processing credits, contacting for past due amounts
- Ordering of supplies for clinic
- Future: Provide client services when trained in Coolsculpting
- Other duties as assigned

**Job Types**: Full-time, Part-time

**Salary**: $18.00 per hour

Schedule:

- Day shift
- Evening shift
- Monday to Friday
- Weekend availability

Application question(s):

- Are you available to work the scheduled shifts from 2:00pm-9:00pm Monday, Wednesday, Thursday, Friday and some Sundays?

**Experience**:

- Customer service: 1 year (preferred)
- Aesthetic Clinic: 1 year (preferred)

Work Location: One location

  • Medical Clinic Receptionist

    2 weeks ago

    Thunder Bay, Canada Fort W Medical Clinic Full time

    **Job Overview**: **Key Responsibilities**: - Greet and check-in patients in a courteous and professional manner - Schedule and manage patient appointments - Maintain patient records and ensure confidentiality - Process payments and handle billing inquiries - Assist with administrative tasks as needed - Provide information about clinic services - Coordinate...

  • Clinical Sciences Division Administrative

    4 days ago

    Thunder Bay, Canada Northern Ontario School of Medicine Full time

    Reporting to the Director, Faculty Affairs, the CSD Coordinator provides administrative support to the Clinical Sciences Division Head and Section Chairs, and coordinates Faculty appointment, promotion and academic licensing, according to the Faculty Affairs Unit policies, procedures and processes, for 1700+ Clinical Sciences Division Faculty, located in 90...

  • Clinical Sciences Division Administrative

    2 days ago

    Thunder Bay, Canada Northern Ontario School of Medicine Full time

    Reporting to the Director, Faculty Affairs, the CSD Coordinator provides administrative support to the Clinical Sciences Division Head and Section Chairs, and coordinates Faculty appointment, promotion and academic licensing, according to the Faculty Affairs Unit policies, procedures and processes, for 1700+ Clinical Sciences Division Faculty, located in 90...

  • Clinic Receptionist

    4 days ago

    Thunder Bay, Canada Oak Medical Arts Full time

    **Oak Medical Arts** Oak Medical Arts is a locally-owned network of six clinic and pharmacy locations in Thunder Bay. Our team-based model integrates many health professions including walk-in clinic services, pharmacy, chiropractic care, massage therapy, physiotherapy, foot care, harm reduction, kinesiology, mental health counselling, and much more. Our...

  • Administrative Coordinator, Clinical Sciences Division

    1 week ago

    Thunder Bay, Canada Northern Ontario School of Medicine Full time

    Reporting to the Director, Faculty Affairs, the CSD Coordinator provides administrative support to the Clinical Sciences Division Head and Section Chairs, and coordinates Clinical Faculty appointments, and academic registration processes, according to the Faculty Affairs Unit policies, procedures and processes, for all Clinical Sciences Division...

  • Clinic Float

    2 weeks ago

    Thunder Bay, Canada Harbourview Family Health Team Full time

    **Company Overview** The Harbourview Family Health Team is dedicated to delivering comprehensive primary health care services through a collaborative team-based care approach. Our commitment to patient-centered care ensures that we meet the diverse health needs of our community. **Summary** We are seeking a Clinic Float to join our dynamic team at...

  • Medical Administrative Assistant

    5 hours ago

    Thunder Bay, Canada Superior Urology Clinic Full time

    Superior Urology Clinic is growing and is looking for an **experienced**medicaladministrative assistant to join our team. This position is permanent full time, working Monday to Friday from 8:30 to 4:30 with competitive wages. Day to day duties include but are not limited to booking and confirming all appointments, procedures, and surgeries, greeting and...

  • Medical Administrative Assistant

    2 weeks ago

    Thunder Bay, Canada Superior Urology Clinic Full time

    Superior Urology Clinic is growing and is looking for an **experienced **medicaladministrative assistant to join our team. This position is permanent full time, working Monday to Friday from 8:30 to 4:30 with competitive wages. Day to day duties include but are not limited to booking and confirming all appointments, procedures, and surgeries, greeting and...

  • Medical Administrative Assistant

    4 days ago

    Thunder Bay, Canada Superior Urology Clinic Full time

    Superior Urology Clinic is growing and is looking for an **experienced**medicaladministrative assistant to join our team. This position is permanent full time, working Monday to Friday from 8:30 to 4:30 with competitive wages. Day to day duties include but are not limited to booking and confirming all appointments, procedures, and surgeries, greeting and...

  • Clinical Psychologist/clinical Psychological Associate

    2 weeks ago

    Thunder Bay, Canada Sullivan + Associates Clinical Psychology Full time

    Sullivan + Associates Clinical Psychology is a full-service psychology clinic with 65 employees and associates focused on providing assessment, psychotherapy/counselling, consultation and workshop services. During the past 18 years, we have been proud to provide these services to over 40,000 children, adolescents, and adults in Thunder Bay and Northwestern...