Administrative Assistant

6 days ago

Prince Albert, Canada Rose Garden Hospice Full time

**Position Title**: Administrative Assistant

**Reports to**: Senior Management Team (Business Manager, Community Engagement & Philanthropy Coordinator, Clinical Supervisor)

**Employment Type**: Part-Time (24 hours/week)

**Wage**: $18-$20 per hour, based on experience

**Work Hours**: Three - 8 hour shifts per week, during regular business hours, with occasional evening or weekend duties as required
**Position Summary**:
This is a 0.6 FTE (three days per week) position, with the potential to increase to full-time. Weekend hours can be accommodated as needed. Occasional weekend/evening shifts will be required.**Administrative Support**
- Provide daily administrative assistance to SMT members
- Manage calendars, schedule meetings, and coordinate appointments
- Draft and prepare professional correspondence, reports, and internal documents
- Organize and maintain filing systems, records, and confidential information

**Operations & Coordination**
- Facilitate internal communication and workflow across departments
- Assist in planning and coordinating meetings, events, and organizational projects
- Take minutes and track action items for SMT and committee meetings
- Monitor office supply inventory and assist with procurement

**Communication**
- Liaise with vendors, families, volunteers, and community partners
- Support timely, professional internal and external communication

**Other Duties**
- Provide support for occasional evening or weekend events or meetings
- Perform other duties as assigned by the SMT

**Qualifications**
- Proven experience in an administrative or executive support role
- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to maintain confidentiality and demonstrate professionalism at all times
- Positive, collaborative attitude and strong interpersonal skills
- Experience in a non-profit, healthcare, or hospice setting considered an asset

**Note**:
The successful applicant will be required to provide a Criminal Record Check and Vulnerable Sector Check prior to employment.

Pay: $18.00-$20.00 per hour

**Benefits**:

- Company pension
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person

Application deadline: 2025-08-04
Expected start date: 2025-08-11

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