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Executive Assistant and Receptionist

2 weeks ago

Edmonton, Canada Avillia Developments Ltd. Full time

Avillia Developments wants an extraordinary Executive Assistant & Receptionist to join our team.

In the world of corporate Edmonton, you are a rising star You are organized and can manage schedules and competing priorities with ease. You have a keen eye for detail, thrive on a deadline, and have the “let’s figure out how to solve this” attitude.

You have killer time-management skills, and love “to-do” lists, but more importantly, get a great deal of satisfaction finishing off these “to-do” lists.

**What Moves You**:

- Your interpersonal skills are great What can you say? You are a people person
- You’re a stickler for detail and documentation. Sweating the details is what you do best.
- You don’t need someone to light a fire under you, you’re a human sparkplug, taking initiative and enthusiastically managing multiple tasks with limited supervision.
- You manage your time as expertly as you manage your projects - prioritizing, planning, and organizing are part of your DNA.
- You are not only comfortable with urgent items, but you also embrace them, deal with them, and then get back to your regularly scheduled program.
- You are a Swiss vault when it comes to confidentiality.
- You are just as comfortable working with senior executives as you are with staff on the frontlines.

**What You’ll Do**:

- Provide administrative and office support to our team - you will be the heart of our group
- Lead the company’s reception area (you are the face and voice of our company)
- Ensure team members are prepared for meetings and other obligations by reviewing invitations and agendas, then prepare briefing notes if required.
- You are the Executive Assistant to Avillia’s President - you will be his “right hand” person managing his calendar and ensuring he is prepared for all aspects of his day
- Organize documentation by keeping information current and relevant
- Manage the team’s filing and document retention.
- Coordinate logistics of team meetings, seminars, workshops and special events.
- Review executive correspondence and documents to ensure there are no typos, errors or content issues, making edits as necessary.
- Troubleshoot and/or escalate office administration issues as they arise.
- Prepare correspondence for the team.
- Present a positive and professional image.

There are other roles and responsibilities in addition to these duties, for we are a team, so we grow together and support each other.

**What You Bring**:
As our Executive Assistant & Receptionist, you possess the following:

- A positive, self-starter attitude, with a passion to learn more about the land development industry and improve on processes already in place.
- A thorough understanding of office procedures and practices. You bring tested ideas that would make office operations more efficient.
- The desire to be proactive on a daily basis and anticipating what is next.
- A surgeon’s eye for detail - you probably checked this ad for grammar and spelling
- A willingness to learn from your mistakes but a desire for continuous improvement in all you do.
- Extensive computer knowledge and skills with MS Office, Adobe, internet-based programs, and general PC use
- Exemplary customer service with a desire to ensure a positive experience every time.
- Ability to multi-task with various high priority projects while maintaining quality workmanship through efficient time management.
- A resourcefulness that can outmatch MacGyver and Googling combined

**What’s Important to Us**:

- A post-secondary diploma in Business Administration or a related industry field. Education is important to us
- Five plus years of experience in an administrative role - you are no newbie.
- Able to work Monday to Friday, 8:30 am - 5:30 pm in the office.

**Who We Are**:
Avillia Developments is a privately-owned and operated Land Development company with several projects in the Edmonton Capital region including the City of Edmonton, Sherwood Park, Beaumont, and Spruce Grove, and projects in British Columbia’s Okanagan region.

We have been developing neighbourhoods for over 25 years. What drives us is a passion for developing functional, beautiful and diverse environments for people to live, work and relax.
- Avillia Developments - it’s all about lifestyle_

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
Avillia Developments follows all recommendations from Alberta Health. We support vaccinations.

Ability to commute/relocate:

- EDMONTON, AB: reliably commute or plan to relocate before starting work (required)

Work Location: One location