Receptionist/assistant

2 weeks ago

Edmonton, Canada Callioux Law Full time

Office Hours: Monday to Friday - 8:30am to 4:30pm
Preferred Start Date: As Soon As Possible
Position Type: Full Time, Permanent

**Receptionist/Executive Assistant Roles & Responsibilities**
- Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
- Welcome clients and visitors for meetings, interviews, etc.
- Type forms, letters, reports, and memos, as necessary.
- Taking inventory, stocking, and ordering appropriate supplies for the office including boardrooms, kitchen and file room.
- Perform mail associated duties.
- Receive, sort, and distribute all forms of paper correspondence including pay information statements.
- Organize, maintain, and coordinate office records and files in their proper locations.
- Order food and beverages for onsite meetings as well as pick up and set up.
- Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there.
- Assist Management Executives on various tasks, ad hoc.
- Able to present a neat and professional appearance
- Other duties as required.

**Knowledge, Skills, & Abilities**
- High school diploma or GED, or an acceptable combination of education and experience.
- Certification/Degree in Business Administration an asset **but not required**.
- 2-4 years of Office Administration Experience (Legal Office Experience an Asset)
- Ability to apply, understand to carry out instructions in written and verbal form.
- Experience in an office environment, including customer service and knowledge of common office equipment including copiers, scanners, and fax machines;
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
- Proficiency in Microsoft Suite (Outlook, Word, Sharepoint)
- Able to maintain filing systems and basic data bases.
- Strong telephone skills;
- Can exercise good judgement in pressure situations;
- Excellent attention to detail and organizational skills;
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.

A preferred applicant would also have:

- Experience with Microsoft Office 365
- Superior conflict management skills
- Attention to detail with a high degree of accuracy
- Ability to work independently and problem solve
- Knowledge of legal concepts, principles, and terminology
- Proven ability to work in a fast paced, high-stress environment
- Capable of working within a busy practice with tight deadlines

**Job Types**: Full-time, Permanent

**Salary**: $35,000.00-$45,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site gym
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

COVID-19 considerations:
All Provincial, Federal and Municipal Covid-19 restrictions and rules are followed. Employees must provide proof of vaccination.

**Experience**:

- Office Administration: 2 years (required)

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