Office Administrator/receptionist

2 days ago

Markham, Canada Quantum Business Law Full time

**About the Job**:
Quantum Business Law represents a wide array of business clients seeking representation on tax law, tax litigation, corporate & commercial litigation, class action litigation and mediation.

Our partners have decades of successful experiences with corporations, partnerships, entrepreneurs, and ultra-high-net-worth individuals.

At Quantum, our tax and litigation teams are ready to offer a comprehensive level of service seldom seen in the legal field.

We have an immediate opening for a **full time Receptionist**.

**Job Functions**:
**Location**:Markham, Ontario

**Hours**:Monday to Friday - 8:00 am - 5:00 pm (1 hour lunch)

**Start Date**: Immediately

**Job Types**:Full-time, Permanent

**Job Conditions**: Must be physically present in the office - No remote work available.

(all safety and health protocols are been followed)

**Front-Desk Receptionist Main Duties & Responsibilities**

The Front-Desk Receptionist is responsible for overseeing our front desk, coordinate a variety of office tasks and act as the first point of contact for clients.
- Assist in the schedule appointments, meetings and update internal office calendars.
- Ability to multi-task and adapt to a fast faced environment
- Organize, prepare, and separate incoming and ongoing mail, coordinating deliveries with couriers.
- Maintain and update the company’s directory, manage office supplies and internal filing systems.
- Maintain tidiness throughout the day in the reception area, conference rooms and kitchen, including unloading dishwasher.
- Assist with company events and special projects as needed.
- Perform other related duties when needed and as assigned by the management.
- Must be proficient using computer software programs including but not limited to Microsoft Office Suite (Excel, Word, Outlook), MS Teams and others.
- Must possess excellent communication abilities, written and verbal skills.
- Have a strong business etiquette, attention to detail with a high degree of accuracy, organizational and time management skills.
- Strong ability to work well both independently and in a team-based environment, under time constraints and supervision.
- Strong ability to maintain confidentiality and work with sensitive information.
- Assist to prepare and send invoices to clients and account receivable
- Assist with project documentation including typing, editing, compiling, and formatting various reports, proposals, memos, and other correspondence
- Other general administrative duties assigned by management

**Salary**: $40,000.00-$55,000.00 per year

**Benefits**:

- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: One location

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