Office Coordinator

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

**As an Office Coordinator your responsibilities will include**:
This role will be responsible for the day-to-day operation of office maintenance and business processes supporting the office manager. This is predominantly a customer service role for which you will need strong communications skills with the ability to deal with people at all levels of the organization.
- Maintain the facility, ensuring a safe, clean and efficient workplace for all colleagues on a daily basis
- Respond to all building-related requests or emergencies, ensuring all are actioned and closed as per service level agreements
- Manage day-to-day facilities-related contracts, including janitorial, coffee and dairy, etc.
- Confirm and follow standard operating procedures for all routine maintenance, preventative maintenance and reactive maintenance for provincial offices
- Regular weekly meetings with office manager to discuss any items that need to be actioned
- Provide daily and back up support to reception and client services, including:

- Breaks and lunch for reception
- Catering delivery and set up
- Assist with faxes, couriers, mail, scanning as required
- Coordinate and stock office supplies for Halifax office; coordinate special items for all provincial offices when necessary
- Take the lead in set up and take down of meeting rooms, furniture and equipment for meetings and special events as needed which may require some flexibility in office hours
- Catering and alcohol for events
- Coordinate onsite caterers for special events
- Open operable walls and table set up for meetings and events
- Manage client centre to a high standard of operation, cleanliness, organization and supplies
- Client centre includes meeting rooms, serveries, colleague lounge and reception
- Report all room issues immediately to IT or office manager to ensure timely response and coordinate remedial work to be completed
- Lead the onboarding of all new colleagues (which includes but is not limited to greeting on the first day, tour of the office, workspace set up, nameplate on workspace, promo items for new colleagues)
- Provide support to the office manager regarding management of other facilities within the Nova Scotia Business Unit, as required
- Work with vendors on supplies and repairs as needed (includes coffee, water dispensers, furniture, electrical and appliance repairs)
- Work with furniture vendor on ordering new furniture as needed
- Fire warden and occupational health and safety committee rep for Halifax office
- Complete other administrative tasks to support the office manager, admin team and all client service colleagues as required

**Be Doane Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be an Office Coordinator? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- Demonstrated experience in providing excellent customer service
- Positive attitude
- Strong communication and interpersonal skills, both written and verbal
- Takes initiative and direction and works well independently
- Willingness to learn new skills
- High desire to assist others
- Keen attention to detail
- High level of professionalism and optimism
- Strong organizational and prioritizing skills
- Management of confidential information in a professional manner
- Ability to work independently and manage workload with limited supervision
- Proactive with an analytical and logical approach

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say,