Office Coordinator

6 days ago

Halifax, Canada Forward Creative Full time

We’re Forward Creative - a team of passionate changemakers and innovators who believe in the power of creativity, diversity and collaboration. Rooted in the vibrant community of Atlantic Canada, we’re a full service creative agency, delivering solutions for businesses and organisations to overcome challenges, unlock potential, and achieve lasting success.

If you’re a bold, passionate individual who thrives on solving problems, craves innovation, and is committed to building a brighter future for our communities, then you belong at Forward Creative.

We’re looking for the trailblazers, the visionaries, and the doers who are driven to make a real difference in the world.

Key Responsibilities:

- **Schedule Coordination**: Manage and coordinate the daily, weekly, and monthly schedules, including meetings, appointments, and events for both personal and business needs.
- **Prioritization & Organization**: Keep the company and its executives organised by prioritising tasks, managing calendars, and ensuring deadlines are met.
- **Communication**: Act as a liaison between the executives and internal/external stakeholders, maintaining clear and effective communication channels.
- **Task Management**: Assist with managing ongoing projects, tracking progress, and following up on action items to ensure successful completion.
- **Personal Support**: Provide personal administrative support as needed, including managing personal schedules, coordinating travel, and handling ad-hoc requests.

**Qualifications**:

- **Experience**: Previous experience in an Executive Assistant role, preferably within a creative - business development or fast-paced environment.
- **Skills**: Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively.
- **Communication**: Strong written and verbal communication skills, with a professional demeanour.
- **Attention to Detail**: Keen eye for detail, ensuring accuracy and completeness in all tasks.
- **Discretion**: Ability to handle sensitive information with confidentiality and discretion.
- **Ownership**: Demonstrates strong ownership of tasks, deliverables, and overall responsibilities, consistently taking initiative to ensure that work is completed accurately, on time and based on the executives expectations. Shows a commitment to making the lives of the executives and the company easier by proactively managing challenges and finding solutions.

**We are a growing team with opportunity for growth. Be part of a Collaborative & Supportive Environment.**

Work Arrangement: Fully Remote Work, Must be Based in Halifax, NS (Occasional in-office may occur).

**Join Forward Creative Today**

Pay: $19.00-$24.00 per hour

Expected hours: 40 per week

**Experience**:

- Microsoft Office: 1 year (required)
- Administrative experience: 1 year (required)
- Office experience: 1 year (required)
- Time management: 1 year (required)
- Business development: 1 year (preferred)

Work Location: Hybrid remote in Halifax, NS B3J 0E4

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