Executive Assistant

2 weeks ago

Sherwood Park, Canada Sherwood Park Alliance Church Society Full time

**EXECUTIVE ASSISTANT - Steps Ministries**

**Job Purpose**

Are you someone with organization, communication, and project management skills that can support our Steps Ministries Team? Do you thrive in working collaboratively within a team? Sherwood Park Alliance Church is looking for an enthusiastic, positive person to be a key team member in a dynamic environment. You will provide administrative and project assistance for the Senior Associate Pastor of Steps Ministries and the Steps Ministries team. This role is ideal for someone looking for a consistent schedule with flexibility when needed.

**Main Responsibilities**

**Scheduling and Administration Support**
- Coordinate schedules, book appointments and arrange meetings.
- Maintain confidentiality and sensitivity in all communication; assist with writing, editing, and proofreading as needed.
- Compile and monitor annual budgets, coordinate invoices and expenses submissions.
- Training volunteers and team members as needed on the church information management system.

**Team Administration**
- Coordinate various components of projects and events including facility needs, communication requirements, and components within the church management system.
- Seek opportunities for collaboration and alignment within Life Stages and organization.
- Follow up on open action items.

**Projects**
- Work with team leaders from various ministry partnerships within the Justice and Compassion area.
- Collaborate with members of Steps Ministries teams and other ministry areas to enhance systems for effective ministry.
- Assists Senior Associate pastor with projects as needed.
- Periodically assist the Steps Ministries team with projects/events as needed which may include occasional evenings/weekends.

**Qualifications**:

- Excellent interpersonal and communication skills.
- Dynamic and collaborative team player.
- Great Problem Solver: Adept at getting to the core of issues for solutions.
- Strong time management skills: Adapt quickly to competing demands and demonstrate a high level of service and response while prioritizing and meeting deadlines.
- Highly organized and detailed with the ability to organize data.
- Proficient at using PC, MS Office, databases, and media to organize and accomplish ministry.
- Intuitive, innovative, consistent, and determined.

**Additional Requirements**:

- Criminal Record Check with Vulnerable Sector Check required.
- Will follow and live by the “Rule of Life” adopted by the SPAC staff, and adhere to the policies and procedures of the Staff Handbook.
- Member of Sherwood Park Alliance Church or willing to work towards membership.

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