Administrative Coordinator
4 days ago
Powell Foundations is a foundation company specializing in designing, supplying, and installing shoring and foundation systems. Our mission is to provide cost-effective foundation solutions and exceptional service to developers and general contractors in the Ontario market. We focus on heavy civil and infrastructure, primarily associated with road building. We are a dynamic, growing, and fast-paced company that thrives on excellence and customer service.
We are looking for an Admin/Coordinator to assist the Estimating team with day-to-day admin duties.
**Main Responsibilities**
- Review tender/bid documents and create bid packages which reflect all resources required.
- Respond and follow up with clients on bid requests and job-related inquiries.
- Performs general administrative and recordkeeping functions.
- Contact clients and suppliers regarding invitations, pricing, addenda and tender/bid closings.
- Prepare & Submit prequalification documents.
- Schedule weekly and monthly calendar for estimating.
- Maintain systems and procedures in relation to estimating.
- Assist Estimating team with other related duties as assigned from Estimating team
- Other duties as assigned and required.
**Qualifications**
- Prior experience in a fast pace administration role is a must.
- Interface and communicate effectively (written and oral) with the estimating team, management and clients
- Strong computer aptitude including experience with MS Office Suite, Outlook and Adobe.
- Keen attention to detail, ability to problem solve, manage multiple priorities and respect deadlines with a sense of urgency.
- Excellent communication skills for internal and external clients.
- Valid Driver’s License
Powell Foundations is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. We foster an inclusive organizational culture as an Equal Opportunity Employer.
Powell Foundations Inc. (PFI) strives to provide clients with all their foundation needs. We specialize in constructing temporary excavation protection, pile driving, deep caisson shafts, sheet pile cofferdams, noise barriers, and overhead sign footings.
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