Administrative Assistant

7 days ago

Calgary, Canada ATS Traffic Ltd. Full time

**About ATS Traffic**:
ATS Traffic is a family-owned business that has been getting people home safely since 1966. We provide traffic control, on-street services and signage products and services across Canada, currently operating out of offices in Edmonton, Calgary, Regina, Saskatoon, Langley, Kamloops and Winnipeg.
- **Do What’s Right**:

- **Our People Matter**:

- **Trust Through Teamwork**:

- **Striving for Excellence**

**About the Position**:
We are currently looking for a temporary an Administrative Assistant in On-Street Services Department This position will work with OSS Managers, Coordinators, and Dispatchers regarding opening, closing, and invoicing all jobs. The successful incumbent will utilize their customer service skills to address customer questions and concerns.

**Responsibilities**:

- Enter accurate estimate and orders information
- Maintain and build customer relationships, and answers to client questions and concerns
- Submit credit authorization requests for credit accounts to finance
- Process credit card payments on COD accounts
- Review estimates to ensure all require information has been provided before converting
- Assist CSP’s when required.
- Answer incoming OSS related phone calls.
- Data entry into TCR & Sales Pad for equipment, labor & flagging
- Invoicing in TCR of jobs ongoing and/or closed and sales pad orders as need it.
- Accountable for matching all work orders & POs to each job
- Data entry into the utilization reports.
- Assist with rental customers and/or rental calls.
- Other duties as assigned.
- Learn how to use Sales pad.

**Qualifications**:

- Experience using TCR and SalesPad would be an asset.
- At least 1 years of experience in the field or in a related area
- High school diploma; additional qualifications as an Office Administrator are a plus
- Proficient in MS Office
- Possess high level of confidentiality
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent written and verbal communication skills
- Attention to detail and problem solving skills
- Able to work in a fast paced

**Why Choose ATS Traffic?**:
We have always been a family-owned business. When you join ATS, you aren’t just a number: people remember your name and treat you like one of the family You’ll be working with a team you can trust, and you’ll be excited to come in on Monday morning.

Other perks include:

- **_Paid Vacation Time_**:

- **_Health Spending Account and Wellness Account_**:

- **_RRSP Contribution Program_**:

- **_Regular company events like barbecues and holiday parties_**
- _

**Behaviors**: Preferred
- Enthusiastic: Shows intense and eager enjoyment and interest
- Team Player: Works well as a member of a group
- Dedicated: Devoted to a task or purpose with loyalty or integrity
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

**Motivations**: Preferred
- Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
- Self-Starter: Inspired to perform without outside help

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