Office Administrative Assistant

Overview:
**Fountain Tire** is looking for a
**Office Administrative Assistant** with strong organizational and attention to details skills to join our team in our South Edmonton Head Office.

**What do we offer?**
- Competitive compensation
- Comprehensive health, dental and vision benefits for you and your family including RRSP matching
- Recognition and incentives for your contribution to the organization
- Educational Allowances that support individual growth and development
- Policies and programs that support a balanced lifestyle, including flex days and an easy commute to our office located close to the Calgary Trail and Southside Anthony Henday
- Discounts for you and your family on tires, parts and services at all Fountain Tire locations

**Why work for Fountain Tire?**
- We are a Platinum Member of Canada’s Best Managed Companies
- We are one of the 10 largest independent tire dealers in North America, and recipient of many Customer Service and Best Business Awards
- We continually strive to expand our operations in existing markets, as well as new markets and currently, we have over 160 stores from BC through Ontario
- We have a fantastic organizational culture that values associates and the work they do to make Fountain Tire a great place to work

**The office Administrative Assistant will manage the reception duties for Fountain Tire Place, assist with Fountain Tire Place building maintenance/repair inquiries, assist with general administrative duties, provide support and back-up to other Legal team members and miscellaneous other duties. Duties will include**:
**Mailroom (35%)**
- Receive, sort and distribute, and send out daily mail/deliveries.
- Act as the lead contact for Fountain Tire’s courier vendors including sending/receiving deliveries and related invoicing.
- Manage supplies (miscellaneous office and coffee supplies for Fountain Tire Place, postage machine and courier related supplies, name tags/name plates/business cards), including related rebilling.
- Maintain mail-room, including all required mail sorting slots.
- Rebill courier and postage charges to Stores and Fountain Tire Place Teams.

**Reception (35%)**:

- Greet visitors with exceptional customer service, and maintain visitor logs and visitor badges.
- Manage incoming calls and redirect as needed.
- Maintain reception area in a safe and clean manner.

**Other administrative support (30%)**
- Assist Accounting Team with vendor set-up in DAX.
- Receive and organize catering requests as needed, including related rebilling.
- Support where needed for Fountain Tire Place meetings including arranging coffee/refreshments, room setup and takedown/cleaning.
- Maintain Fountain Tire Place Online contact lists.
- Responsible for Fountain Tire Gift Certificates including filling requests and maintaining control log.
- Coordinate regular cleaning of kitchens (fridges/microwaves, etc.).
- Maintain the distribution and updating of Fountain Tire Place building access fobs.
- Provide administrative assistance as required to the Executive Team.
- Provide administrative assistance as required to the Legal Team and other Fountain Tire Teams.
- Participate in all safety initiatives, as required or assigned, to guarantee safety at Fountain Tire.
- Participate in special projects and perform other related duties as assigned.

**The necessary experience, knowledge, skills and abilities required in the role**:

- 2-3 years’ experience working in a receptionist and/or administrative support role.
- Physically able to lift up to 35 lbs.
- Exceptional organizational skills with high attention to detail.
- Working knowledge of Microsoft Office products.
- Demonstrated ability to work well independently and as part of a team.
- Strong written and verbal communication skills.
- Problem solving skills.
- Strong interpersonal skills.