Office Administrator
2 weeks ago
Blue Ridge Excavating provides comprehensive excavating services for its clients. We are dedicated organization focused on developing strong and long-lasting ties with our customers, maintaining a high standard of quality to meet or exceed clients’ expectations and believing all employees work with us rather than for us.
As an Office Administrator at Blue Ridge, you will ensure efficient operation of the Blue Ridge office by providing administrative support including invoicing and accounts receivable tasks, along with managing essential office administration.
**Responsibilities**:
The Office Administrator will be responsible for the following tasks:
**General accounting tasks**:
Preparing invoicing
Sending invoices to clients
Filing accounting documents
Various data entry
**Job File Management**:
Create and maintain job files for ongoing projects
Organize files in an accessible and systematic manner
Ensure all files are kept up to date
**Buried Utility Identification**:
Coordinate with utility companies to schedule and locate buried utilities for each project ensuring safety and compliance with regulations
Maintain proper records and documentation for each job
**Billing and Sign-Off Preparation**:
Prepare job files for billing purposes, including gathering all necessary documentation and paperwork
Coordinate with foremen to obtaining sign offs and approvals on job files
Maintain records related to job and billing status
**Essential Office Tasks**:
Organize physical and digital filing systems for all documents and records
Complete data entry, photocopying, scanning and other job duties as required
Assist with general office inquiries
**Qualifications**:
- Experience in an office / business administration role
- Basic understanding of accounting processes
- Willingness to learn and develop within the role
- Strong computer skills including Microsoft Office
- Excellent organizational skills
- Ability to multi-task with high attention to detail
- Strong verbal and written communication skills
- Strong team player
**Blue Ridge Excavating is an owner operated business that offers a flexible and casual work environment. This position is offered at an hourly rate with a minimum of 30 hours per week (up to 35 hours per week). Employees must have their own transportation as public transportation is not available to our office. Phone call inquiries will not be accepted.
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