Undergraduate and Administrative Assistant

1 week ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
**Qualifications**:
The incumbent must possess the following qualifications:

- A thorough knowledge of program requirements and departmental and University regulations regarding undergraduate students.
- Experience with student advising, including familiarity with student audits and record keeping.
- Thorough knowledge of computer use and student data base systems.
- The ability and knowledge required to keep the departmental website current and to monitor and update social media platforms.
- The ability to interact effectively and tactfully with faculty, students, staff and the public is a necessary requirement.
- Good knowledge of office practices and administrative skills.
- Excellent interpersonal and communication skills.
- Strong organization and time management skills.
- Sound judgment in the resolution of day-to-day problems, with the ability to alert to potential problems and escalate them to the appropriate person.
- Demonstrated ability to adapt to changing environments.
- Accuracy and attention to detail is critical.

**Education and Experience**:
The above is normally acquired through the completion of:

- University degree
- Two years of related experience, including one year of experience in a post-secondary academic department, advising students, using student data base systems and web page maintenance programs

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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