Departmental Administrator

**Duties and Responsibilities**:
Reporting to the Chair, the Departmental Administrator is required to independently oversee the unit’s financial resources, the supervision of support staff, and the general administration of the department. The incumbent provides confidential administrative services to the Chair, advises and makes recommendations on matters of academic regulations, staffing management, university policy, and the provisions of collective agreements as they impact on the operations of the department. The Department Administrator has primary responsibility for preparing statistics and overseeing the management of data for Canadian Engineering Accreditation Board (CEAB) purposes. The administrator is a primary contact person for potential students, current graduate and undergraduate students, responding to queries and giving advice on registrarial matters. The Departmental Administrator also serves as liaison officer on behalf of the department with external research funding agencies.
The incumbent oversees the Graduate Administrator (in administration of the graduate program in consultation with the Department Associate Chair, Graduate Studies) in maintaining academic records for graduate students; informing students and prospective students on matters pertaining to course/program selection and academic regulations.
The incumbent oversees the Administrative Assistant (in administration of the undergraduate program in consultation with the Associate Chair of Undergraduate Studies) advising undergraduate students with their programs, assisting with the submission of scholarship nominations and offering support to the members of the Department including preparing material for CEAB.

**Qualifications**:
The incumbent must possess the following qualifications:

- Competence in university administrative systems, including BANNER, scheduling, Carleton Central, FAST, and NJOYN.
- Proficiency in staying current with computing hardware and software technologies.
- Strong analytical skills for data analysis and manipulation to meet diverse requirements.
- Ability to take thoughtful, independent action for efficient task execution.
- Self-motivation and capacity to work under pressure while meeting deadlines.
- Excellent interpersonal skills and decisive decision-making abilities.
- Thorough understanding of office procedures, management principles, budgeting, record-keeping, problem-solving, supervision, and administration.

**Education and Experience**:
The above is normally acquired through the completion of:

- Completion of a university undergraduate degree.
- At least 5 years related experience, with some experience in a university setting, preferably in a position of responsible financial administration, or an equivalent combination of education and experience.

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.