Executive Administrative Assistant

2 weeks ago

Concord, Canada Winners institute Full time

**Title: Executive Administrative Assistant**

**Location: Concord, ON L4K 4V8, Canada**

**Duration: 0-6+ Months**

**Schedule: 1st Shift (Monday to Friday)**

**Pay Rate: $27.85/Hour**

**In this role, you will have the opportunity to**:

- Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time.
- Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf.
- Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc.

**The essential requirements of the job include**:

- Long-standing experience supporting senior leaders/high-level executives in a corporate environment
- Excellent organizational, time and project management skills as well as exceptional attention to detail
- Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive)

**It would be a plus if you also possess previous experience in**:

- Handling highly sensitive and confidential materials/matters
- Coordinating domestic and international travel, including country-specific Visa requirements
- Using Oracle, SAP Concur, myCWT & Miro

Pay: Up to $27.85 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Monday to Friday
- Morning shift

Application question(s):

- Pay is $27.85 CAD/Hour. Is this rate acceptable? YES/NO

**Education**:

- Secondary School (required)

**Experience**:

- C-suite Support: 1 year (preferred)
- Executive Assistant: 2 years (required)
- Microsoft Office: 1 year (required)
- Calendar Management: 1 year (required)
- Travel Arrangement: 1 year (required)
- Expense Management: 1 year (required)

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