Executive Assistant/office Manager

**Who We Are**:
At Journal Technologies, we believe our technology can be a force for good in the world ensuring the proper and efficient functioning of some of the most foundational aspects of society - the courts and justice system.

We create and implement enterprise software that supports the administration of justice, currently in the United States, Canada, and Australia. While our eSeries product suite enables governments and their employees to deliver continued foundational court processes, our R&D focuses on leveraging emerging possibilities with technology to improve access and efficiency.

Headquartered in Los Angeles, Journal Technologies is a long-time, wholly-owned subsidiary of Daily Journal Corporation (NASDAQ: DJCO). We also have a major office in Logan, Utah, a team in Melbourne, Australia, an office in Victoria, Canada and a growing number of remote staff across North America and the world.

Under our next generation of leadership, we're implementing a new vision for the company that prioritizes building an extraordinary workplace with empowered people at the heart of our business. Great people want to collaborate with great people, and we are actively looking for smart, motivated people who care deeply about the work they do.

**Executive Assistant/Office Manager**:
Strong professional writing and editing skills will be highly valued, as will a proven ability to understand and work towards desired outcomes (versus being more limited to following prescribed processes).

**Key Responsibilities**:
**Office Management**:

- Oversee daily operations of the Victoria office, including managing supplies, space organization, vendor relations, and facility coordination.
- Review, assess, and handle routine inquiries to maintain smooth office workflows.
- Manage office budgets, ensuring cost efficiency and timely payments to vendors.
- Coordinate office maintenance, security, and equipment needs.
- Plan and oversee internal office events, such as team gatherings, celebrations, and employee engagement activities.

**Executive Support**:

- Coordinate and assist with administrative functions for members of the senior leadership team, particularly the CEO.
- Manage scheduling of meetings and conference call requests, including preparation of meeting agendas and follow-up on action items.
- Handle domestic and international travel arrangements with attention to detail and cost considerations.
- Provide support for expense reports, ensuring accuracy and timely submission.

**Board and Leadership Meeting Management**:

- Support board meetings through minute-taking, follow-up on key deliverables, and rolling up action items.
- Prepare materials, presentations, and other necessary documents for leadership and board meetings.

**Operational Efficiency**:

- Identify opportunities to improve the efficiency of administrative procedures and take a proactive role in implementing enhancements.
- Help ensure smooth-running business operations by anticipating needs, addressing issues promptly, and maintaining organized systems.
- Serve as a central point of contact for office and executive support, providing solutions to challenges as they arise.

**Qualifications/Capabilities**:

- 4+ years of executive-level administrative support experience, ideally in the technology sector.
- A bachelor's degree in business administration, or a related field, will likely an asset.
- Highly organized and with outstanding attention to detail; a proven ability to keep the urgent and important in check.
- Excellent communication and interpersonal skills; working well with all levels of internal management and staff to get things done and help hold people accountable. A sense of humor, and understanding people and their overarching motivations will be assets.
- Superb writing and editing skills to create high-quality, professional written communications.
- Proven ability to work with mínimal guidance to figure out approaches to solve problems and achieve outcomes.
- Comfort with technology tools such as Microsoft Office, Teams and Slack; and a willingness to find, evaluate and implement new productivity software.
- Capability to implement and abide by Knowledge Management standards and methodologies.

The above statements describe the general nature and level of work being performed in this job function. They are not intended to be an exhaustive list of all duties; additional responsibilities may be assigned.

**Reports to**:Director of People Operations

**Location**:Victoria, BC -In office multiple times a week.

**Why Journal Technologies?**
- Competitive compensation based on skills, experience, and years of service.
- Quality medical, dental and vision coverage.
- Competitive paid time off as well as paid holiday time.
- GRRSP (CDN) program.
- Annual professional development funds - $1,500 USD annual per employee.
- Book subscriptions with an extensive library in each office for personal and professional growth.
- Flexible wor