Administrative Assistant, Executive Office and

2 weeks ago

Victoria, Canada Island Health Full time

**Job Description**:
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Executive Assistant to the President & Chief Executive Officer (CEO), the Administrative Assistant provides general administrative support to members of the Executive Leadership Team and the Board Liaison.

**QUALIFICATIONS**:
**Education, Training And Experience**:
A level of education, training and experience equivalent to high school graduation plus additional related course work in office or business administration and at least five (5) years' progressive office administration experience including business writing and editing in a large complex organization, preferably in the Health Care field using a Correspondence Tracking System (preferably CLIFF) and preparing correspondence for senior or executive staff.

**Skills And Abilities**:

- Proven ability to work in a dynamic environment with a variety of disciplines to maintain and foster good working relationships.
- Aptitude to be proactive requiring minimum direction
- Proficiency in word processing, electronic mail, spreadsheets and correspondence tracking systems, CLIFF preferred.
- Excellent knowledge of proper form of business letters and business English.
- Excellent organizational skills, the ability to prioritize workload and take initiative to ensure the needs of the Executive Office are met.
- Excellent oral and written communication skills, tact and ability to deal with difficult clients
- Strong sense of teamwork.
- Ability to make decisions and problem-solve within predetermined guidelines
- Capability to work under pressure with short turn-around times; flexibility to ensure deadlines are accommodated.
- Aptitude to coach and train all levels of staff in quality standards, correspondence procedures and a correspondence tracking system.
- Ability to maintain strict confidentiality
- Physical ability to carry out the duties of the position
- Ability to operate related equipment

**Job Requirements**:

  • Executive Administrative Assistant

    2 weeks ago

    Victoria, Canada Victoria Symphony Full time

    **Job Description - Executive Administrative Assistant** **General Responsibilities** **Specific responsibilities include**: - **Executive Administration and Support of the CEO**:_ - Provides the CEO with project management support for executive initiatives including the creation and implementation of strategic planning documents and the regular tracking...

  • Executive Administrative Assistant

    1 week ago

    Victoria, British Columbia, Canada BC Pension Corporation Full time $6,196,626 - $7,078,708 per year

    Salary Range: $61,966.26 to $70,087.08per annumUnion/Excluded: ExcludedSecurity Screening: RequiredJob Type: Regular full timeAdditional Info: An eligibility list to fill future vacancies may be established. Testing will be required.We are seeking an Executive Administrative Assistant to join our team in the Office of the Municipal Pension Board of Trustees...

  • Office Administrative Assistant

    3 days ago

    Victoria, British Columbia, Canada The Mullings Group Full time $40,000 - $80,000 per year

    The Mullings Group is seeking anOffice Administrative Assistanton behalf of a privately held organization with a diverse portfolio of business interests and a strong commitment to operational excellence. The company fosters a culture grounded in integrity, collaboration, and excellence in customer experience.This role is based on-site in Victoria, BC; hybrid...

  • Executive Administrative Assistant

    2 weeks ago

    Victoria, Canada Wiser Projects Full time

    **Who We Are** - Wiser Projects_ is a growing community planning and development firm based on the traditional territories of the Lekwungen peoples, in Victoria, B.C, with nation-wide impact and a focus on Vancouver Island. We strive to bring our values-based practice of planning, policy analysis, and development to each of our projects and clients. We are...

  • Executive Administrative Assistant

    4 weeks ago

    Victoria, Canada BC Pension Corporation Full time

    Job Details Salary Range: $61,966.26 to $70,087.08 per annum.Union/Excluded: Excluded.Security Screening: Required.Job Type: Regular full time.Additional Info: An eligibility list to fill future vacancies may be established. Testing will be required. Position Overview We are seeking an Executive Administrative Assistant to join our team in the Office of the...

  • Office Administrator

    2 weeks ago

    Victoria, Canada Tigger's Playschool and Preschool Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This position requires excellent organizational skills, strong attention to detail, and the ability to work...

  • Exec Admin

    5 days ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 11/19/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public...

  • EXEC ADMIN

    4 weeks ago

    Victoria, Canada Government of British Columbia Full time

    Job Description Salary Range: $61,966.26 to $70,087.08 per annum Union/Excluded: Excluded Security Screening: Required Job Type: Regular full time Additional Info: An eligibility list to fill future vacancies may be established. Testing will be required. We are seeking an Executive Administrative Assistant to join our team in the Office of the Municipal...

  • Office Administrator

    7 days ago

    Victoria, Canada Zapco Welding and Fabricating Ltd. Full time

    We are a Welding and Fabricating company looking to hire an office administrator for general office related tasks. **Responsibilities**: - Manage and maintain office supplies and inventory - Assist with financial tasks, such as invoicing, and expense tracking. - Coordinate meetings, appointments, and travel arrangements for staff members - Greet visitors...

  • Hybrid Executive Assistant

    4 weeks ago

    Victoria, Canada Acera Insurance Services Ltd. Full time

    A leading insurance brokerage in Canada seeks an Executive Assistant to manage administrative operations in a hybrid role. Responsibilities include supporting senior leadership, overseeing office maintenance, and leading the front office team. The ideal candidate has extensive experience in administration and is a detail-oriented, proactive professional....