Executive Assistant

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Location: Victoria, BC (On-site 3 days a week, Downtown HQ)

Who We Are

Connect Hearing Canada is one of the strongest networks of hearing care clinics across the country and is proud to be part of the Sonova family of brands. We are passionate about making a meaningful difference in people’s lives by transforming hearing health.

Based out of our downtown Victoria headquarters, our corporate team plays a critical role in supporting our clinics and driving operational excellence across Canada. We offer a collaborative, professional environment, competitive total rewards, and opportunities for growth within a global organization.

If you thrive in a fast-paced corporate setting, enjoy supporting senior leaders, and take pride in being highly organized and trusted, this role may be a great fit.

Position Summary

The Executive Assistant provides high-level administrative, organizational, and coordination support to the Managing Director and executive leadership team. This role requires exceptional professionalism, discretion, initiative, and the ability to manage multiple priorities in a dynamic corporate environment.

The Executive Assistant plays a key role in executive communications, calendar and travel management, meeting coordination, office administration, special projects, and corporate events. This is a full-time, on-site role based at our Victoria headquarters, requiring daily in-office presence.

Key Responsibilities

- Prepare letters, reports, communications and documents based on executive input, notes, and correspondence, ensuring accuracy and a high standard of professionalism
- Create presentations, reports, graphics, and materials for special projects
- Maintain executive calendars, schedule meetings, and manage appointments and reminders
- Reconcile the Managing Director’s expense reports
- Sort, prioritize, and distribute incoming corporate mail
- Arrange all corporate travel, including flights, accommodations, transportation, and related logistics
- Prepare detailed travel itineraries and maintain records of arrangements
- Schedule and coordinate meeting facilities
- Organize staff meetings, including agendas, room setup, equipment, and catering
- Coordinate seminars, luncheons, recognition events, retreats, and special meetings
- Prepare meeting agendas and record minutes as required
- Maintain office supplies and coordinate with vendors
- Plan and coordinate special events, including the annual holiday party
- Coordinate corporate dinners and events as assigned
- Support headquarters management activities and initiatives
- Work independently on special projects requiring discretion, judgment, and confidentiality

Qualifications

- Minimum 5 years of experience in an Executive Assistant or senior administrative role supporting executive leadership
- Bachelor’s Degree, preferred
- Exceptional organizational, time-management, and multitasking skills
- Strong written and verbal communication abilities
- High level of discretion and demonstrated ability to manage confidential information
- Advanced proficiency in Microsoft Office and office productivity tools
- Experience creating presentations, spreadsheets, and professional documents
- Strong attention to detail and problem-solving skills
- Ability to work independently and collaborate effectively across departments

What We Offer

- Competitive base salary and eligibility for an annual bonus
- Full benefits package starting on Day 1
- Monday to Friday, standard business hours
- On-site role at our downtown Victoria headquarters
- Paid vacation, personal time, and paid holidays
- Laptop and required equipment provided
- Opportunities for growth and career development within Connect Hearing and the broader Sonova organization

We look forward to receiving your application through our online job application platform. For this role,only direct applications will be considered. Sonova does not recruit via apps, messaging platforms, or any method that does not involve speaking directly with a member of our team.

Sonova is an equal opportunity employer

We team up. We grow talent. We collaborate with people of diverse backgrounds to win with the best team in the market place. We guarantee every person equal treatment in regard to employment and opportunity for employment, regardless of a candidate’s ethnic or national origin, religion, sexual orientation or marital status, gender, genetic identity, age, disability or any other legally protected status.

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