Executive Assistant

Redbrick is headquartered on the traditional Coast Salish territory, and we respectfully acknowledge the Lekwungen and W̱SÁNEĆ People of this region. With gratitude, we live, work, and care for this beautiful land. One thing that our team members say they value most is our fun and truly ‘people-first’ culture. Ours is a place where you’re given the autonomy to do your best work and provided with all the tools and support you need to do so. Here are some of the things our team loves most about working at Redbrick: - Highly competitive salary - Attractive vacation, healthcare & benefits, including generous RRSP matching - People-first culture that prioritizes fun - Autonomy to do your best work (you won’t find any micromanagers here) - Flexibility to work remotely - State-of-the-art and centrally located offices (Victoria & Minneapolis) - Remote work fund to create a successful home working setup - Opportunities to work on interesting products - High-end hardware and equipment — in the office and at home - Opportunities to learn and grow through professional development support, funding, and mentorship - Internal mobility; opportunity to work with various products and teams across the Redbrick portfolio of companies - Employee sponsored financial wellness program - Monthly fitness reimbursements & and annual bike to work reimbursements to support a healthy and active lifestyle - Daily commute to work reimbursement program Redbrick is the parent organization of a portfolio of disruptive digital companies. Headquartered in Victoria, British Columbia, we’ve scaled from local start-up to global name in a few short years, conceptualizing new business ideas, acquiring established companies, and growing them to super-scaled profitability — all thanks to the people we hire. 5 portfolio companies and growing 1 amazing shared service team 200+ employees "[Redbrick is] the 4 Fs: fun, fulfilling, fast-paced and flexible" —Tina, Rebase We are changing the way work gets done, and building an exceptional team is our top priority. We cheerlead your goals and accomplishments and are invested in your future. **As a vital part of the Executive Operations team, this role specifically will be an in-office position.** **What does a day look like in my role?** Reporting to the Director of Executive Operations, our **Executive Assistant** is a pivotal role providing essential support to our executive and portfolio leadership team, ensuring seamless day-to-day operations. You will collaborate closely with the operations team, focusing on optimizing the efficiency of our leadership team. Your day will kick off by meticulously managing your inbox, attending to urgent requests, and preparing calendars for the day's activities. A typical day will encompass booking meetings with internal and external stakeholders, coordinating travel arrangements, managing calendars, handling expenses, undertaking some personal assistant duties and much more that is ever changing This role and the support it provides to our executive and leadership teams contributes to the overall success of our business. This is an **in-office position** that requires adaptability, forward-thinking, and a proactive mindset. We are seeking someone who can anticipate needs and stay one step ahead, ensuring a smooth flow of operations. We get it: You want to know what you’re signing up for before you apply, right? This is what you need to know: As an **Executive Assistant**, you’ll be responsible for: - Providing comprehensive administrative support to the executive team and portfolio leadership team. - Collaborating with the executive operations team to ensure a cohesive and efficient support structure for executives and portfolio leadership team. - Inbox Management and Calendar Preparation: - Begin the day by checking the inbox for urgent requests. - Ensure that calendars are prepared, and daily activities are well understood. - Maintain and organize calendars for the leadership team. - Booking meetings with both internal and external stakeholders. - Directly supporting the CEO and management team by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. - Acting as a communication liaison between leadership and individuals or groups within and outside the organization. - Coordinating travel arrangements for executives and employees. - Handling pricing approval, booking, and expenses related to employee travel. - Updating and maintaining records and managing the corporate filing system. - Contributing to the bigger picture of business growth and development. - Maintaining client confidence and protecting operations by ensuring the confidentiality of information. - Assisting the operations team in various ad hoc projects making the role very interesting and exciting. - Sitting in on weekly meetings to build rapport with managers and direc