Administrative Assistant/bookkeeper

4 days ago

Nanaimo, Canada Hillview Projects Full time

**About Us**:
Hillview Projects Inc. is a well-established general contracting company dedicated to delivering high-quality construction projects in the Nanaimo area. With a commitment to excellence, we take pride in our diverse portfolio of successful builds, ranging from residential to commercial projects. We are seeking a multi-talented Remote Administrative Assistant / Bookkeeper to join our team and contribute to the success of our upcoming projects.

At Hillview Projects, our company places a strong emphasis on fostering a collaborative team environment where every team member actively contributes and collaborates to ensure that we achieve shared goals and success. Our commitment to a team-centric culture underscores the belief that when each person goes the extra mile to assist their colleagues, the entire team thrives.

**Job Overview**:
**Key Responsibilities**:

- Basic Bookkeeping:

- Maintain accurate financial records.
- Process accounts payable and receivable.
- Reconcile bank statements.
- Assist with payroll processing.
- Appointment Booking:

- Schedule and coordinate appointments for project meetings, site visits, and client consultations.
- Maintain an organized calendar for the team.
- Respond to client inquiries promptly and professionally.
- Invoicing:

- Prepare and send invoices to clients.
- Follow up on outstanding payments.
- Maintain records of all invoices sent and received.
- Administrative Support:

- Assist with the preparation of reports and presentations.
- Maintain digital filing systems and databases.
- Handle miscellaneous administrative tasks as required.
- Social Media Management:

- Create, schedule, and post content on social media platforms (Facebook, Instagram)
- Monitor and respond to comments and messages.
- Website Content Management:

- Update and maintain website content.
- Ensure all information is current and accurate.
- Adhoc activities as required.

**Qualifications**:

- Proven experience as an Administrative Assistant / Bookkeeper or in a similar role.
- Proficiency in basic bookkeeping and accounting software (e.g., QuickBooks).
- Excellent organizational and self-directed time-management skills.
- Strong written and verbal communication skills.
- Proficient in using Microsoft Office Suite (Word, Excel) and Google Suite (Gmail, Docs, Sheets, Drive.)
- Basic experience with social media platforms (Facebook and Instagram) and content management.
- Basic knowledge of updating website content on Squarespace. (If not, ability to be self directed in learning basic updating skills)
- Ability to work independently and remotely.
- High attention to detail and accuracy.
- Strong problem-solving skills and a proactive attitude.

**Benefits**:

- Competitive hourly rate of $25-30 per hour. (Based on experience)
- Flexible working hours.
- Opportunity to work remotely.
- Supportive and collaborative team environment.
- Opportunities for professional development and growth.

**How to Apply**:
Join our team and be a part of a dynamic company that values your contributions and supports your growth We look forward to hearing from you.

No agencies please.

**Job Types**: Full-time, Part-time

Pay: $25.00-$30.00 per hour

**Education**:

- Secondary School (required)

Work Location: In person

  • Administrative Assistant/bookkeeper

    2 days ago

    Nanaimo, Canada Ora Homes Full time

    Ora Sustainable Homes is excited to bring on a new Admin Assistant/Bookkeeper to our team. Ora Homes is a leading Design + Build company on Vancouver Island, and has been leading the industry for sustainably built homes, Net Zero, and Passive House builds. The role will involve working closely with our owner and the lead Foreman on each project to assist in...

  • Bookkeeper

    4 days ago

    Nanaimo, Canada Atlas Engineered Products Full time

    Atlas Engineered Products (AEP), located in central Nanaimo, provides professional design services, supplies engineered wood products, and manufactures roof and floor trusses to contractors, builders, and homeowners. We are currently looking for a full-time, permanent, Bookkeeper to support our operations to support our BC locations. This position is based...

  • Bookkeeper & Operations Assistant

    4 days ago

    Nanaimo, Canada Milner Group Ventures Inc Full time

    **Job Title**: Bookkeeper & Operations Assistant **Location**: Port Hardy, BC **Employment Type**: Full-time, Permanent Are you ready to make a difference in the recycling and waste management industry? Proudly serving Northern Vancouver Island since 1970. With over 50 years of experience, Fox’s Disposal Services Ltd. provides professional, full-service...

  • Bookkeeper

    2 weeks ago

    Nanaimo, Canada Cross and Company Full time

    We are looking for a full-time bookkeeper to join our team and work one-on-one with our clients to provide full service bookkeeping services. A list of duties would include, but not be limited to, the following: - Monthly bookkeeping for multiple clients - Preparing bank and other ledger reconciliations - Preparing files for year-end preparation -...

  • Bookkeeper

    6 days ago

    Nanaimo, Canada Cross and Company Full time

    We are looking for a full-time bookkeeper to join our team and work one-on-one with our clients to provide full service bookkeeping services. A list of duties would include, but not be limited to, the following: - Monthly bookkeeping for multiple clients - Preparing bank and other ledger reconciliations - Preparing files for year-end preparation -...

  • Administration/project Assistant

    2 weeks ago

    Nanaimo, Canada MJL Contracting Full time

    **Overview** This position requires strong organizational skills, excellent communication skills, and proficiency in various administrative tasks such as bookkeeping; invoicing; payroll and tracking costs related to projects. If you thrive in a fast-paced environment and enjoy multitasking, we would love to hear from you. **Responsibilities** - assist in...

  • Administrative bookkeeper

    1 week ago

    Nanaimo, BC VT P, Canada Ron's Drywall Ltd. Full time $40,000 - $104,000 per year

    OverviewWe are seeking a detail-oriented and organized Administrative assistant and Bookkeeping skills an asset to join our team. The ideal candidate will be responsible for maintaining and processing invoices, providing purchase orders, managing accounts and posting payables. This role requires proficiency in MS Excel, in Sage/Simply Accounting software and...

  • Receptionist/administrative Assistant

    2 weeks ago

    Nanaimo, Canada Coastal Integrative Health & Wellness Full time

    Coastal Integrative Health & Wellness is recruiting for a receptionist/administrative assistant position for our busy naturopathic clinic. Our mission is to provide the highest quality naturopathic medical care to our patients. Required Skills/Attributes: - Strong attention to detail! - Hardworking and efficient - Multi-tasking ability - Strong...

  • Administrative Assistant

    1 week ago

    Nanaimo, Canada Budget Car & Truck Rental Full time

    **Administrative Assistant** Devon Transport Ltd. owns and operates over 30 Budget Car and Truck locations as well as Budget Self Storage units across BC. We are looking for a highly motivated Administrative Assistant to join our team at the corporate office in Nanaimo. This is a part time position requiring 20-25 hours/week. **Responsibilities...

  • Bookkeeping Assistant

    7 days ago

    Nanaimo, British Columbia, Canada EN Bookkeeping Full time $40,000 - $88,000 per year

    Hello there:We are seeking a part-time assistant for 12 hours per week, which can be scheduled over two or three days with flexibility. Candidates must possess strong skills in Excel and Google Sheets. This role is with a bookkeeping company and primarily involves data entry, so attention to detail is essential. Payment will be processed through payroll, not...