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Database and Administrative Coordinator

3 weeks ago

Greater Sudbury, Canada Health Sciences North Full time

_A dynamic and growing health care environment awaits you in Sudbury Ontario: Canada’s happiest city_
- Surrounded by provincial parks and over 200 lakes, Greater Sudbury has over 160,000 residents and is a_
- rich mix of urban, suburban, rural and wilderness environments. Just a one hour flight or four-hour drive of_
- Toronto; here, you will experience the balance of a challenging clinical career and a comfortable lifestyle,_
- right in the heart of Northern Ontario’s largest city._

Health Sciences North (HSN) is seeking two individuals for the Database and Administrative Coordinator position.

KEY FUNCTION:
Reporting to the Manager of Finance and Operations, the Database and Administrative Coordinator is responsible for the day-to-day database management and bookkeeping functions of the three Foundations (HSN Foundation, NEO Kids Foundation and Northern Cancer Foundation) supporting Health Sciences North.

REPORTING:
Under the general direction of the Manager, Finance and Operations - Foundations.

DUTIES:

- Provide bookkeeping support including, but not limited to, processing deposit and payment-related record keeping using Sage 50 accounting software
- Prepare period-end reporting including, but not limited to, bank reconciliations, investment schedules, accounts receivable and payable listings and fund balance schedules
- Enter donation-related information into Raiser’s Edge donor database software
- Prepare scheduled and ad hoc reporting using Raiser’s Edge donor database software and Sage 50 accounting software
- Ensure data integrity within donor database and accounting software through scheduled and ad hoc reviews and reconciliations
- Support the operations of the HSN 50/50 Cash Lottery for the North, and other fundraising activities as required
- Maintain and update records for various initiatives including, but not limited to, patient support funds, funding commitments, and granting activities
- Provide administrative support to the various Boards, Committees and stakeholders of the Foundation

QUALIFICATIONS: EDUCATION AND TRAINING:

- A college diploma in business administration, accounting, finance or other relevant discipline would be considered an asset

EXPERIENCE:

- Working experience within a charitable and/or fundraising environment would be considered an asset
- Experience with Sage 50 accounting software would be considered an asset
- Experience with Raiser’s Edge donor database software would be considered an asset

KNOWLEDGE/SKILLS/ABILITIES:

- Demonstrated excellent organizational and time management skills with the ability to properly prioritize responsibilities
- Demonstrated exceptional interpersonal and communication skills, both written and verbal
- Demonstrated computer skills in Microsoft Office software including Word, Excel and Outlook
- Demonstrated understanding of the general operations of a charitable organization
- Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP)

PERSONAL SUITABILITY:

- Demonstrated professionalism in dealing with confidential and sensitive issues
- Demonstrated ability to work independently and in a team environment
- Demonstrated positive work record and excellent attendance record
- Ability to meet the physical and sensory demands of the job
- Ability to travel between local sites

**Job Types**: Full-time, Permanent

**Salary**: $43,000.00-$50,000.00 per year

Flexible language requirement:

- French not required