Administrative Coordinator

2 weeks ago

Greater Sudbury, Canada MACLEAN ENGINEERING & MARKETING CO. LIMITED Full time

**Job Overview**:
Please note that this role is ideally set to begin in October, but we are flexible and can discuss the start date if you have prior commitments or studies between October and December 2024.

**Essential Duties & Responsibilities**:

- Provide executive-level support while fostering effective relationships within the organization.
- Plan and prioritize meetings.
- Book and manage travel for multiple associates and events.
- Willingness to run errands locally.
- Prepare presentation materials and organize conference calls.
- Coordinate venues, materials, and catering for corporate meetings and events.
- Prioritize tasks and special projects across departments.
- Manage and prioritize calls, requests, calendars, and correspondence.
- Draft, review, and communicate information on behalf of the President.
- Manage mail and prioritize items as necessary.
- Complete various administrative duties with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Maintain confidential executive files.
- Handle and track expenses and invoices.
- Assist with various ad-hoc projects as assigned.
- Establish and maintain effective relationships with colleagues and clients.

**Qualifications**:

- Proven experience as an Admin Assistant/Coordinator or similar role.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite.
- Quick learner of new software.
- Ability to adapt to a fast-paced, dynamic work environment.
- Fluency in multiple languages is an advantage but not mandatory.

**Education**:

- A bachelor's degree in business, marketing, or a related field is preferred.
- Previous experience supporting executive-level management is beneficial.

**“This job description is not limited to those duties specifically listed and can be changed at any time in order to adapt to business demands or organizational changes.”

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