Office Admin

Are you ready to make a big impact across multiple departments? If so, keep reading - this might be the perfect opportunity for you

**Join our dynamic team as an Office/HR Administrator and drive excellence every day**

**Who WE Are**:
Lenmark Industries is a fast-growing company revolutionizing the industrial equipment sales category. We take an innovative online approach to connecting buyers and sellers of industrial equipment and machinery. As a major player in Western Canada, with locations in Langley, Edmonton, and Vernon, we are dedicated to providing top-notch service and building strong relationships within the industry.

**Who YOU Are**:
You are **DETAIL-ORIENTED** and thrive in a fast-paced environment. You are **TRUSTWORTHY**, take a **PROACTIVE** approach to your work, handle sensitive information with care, and embody the attitudes of being humble, hungry, and smart.

**Job Overview**:
The Office/HR Administrator plays a key role in ensuring operational excellence by supporting various teams and departments, including Sales, Procurement, Inventory, Warehousing, Technology, Facilities, and Accounting. This individual acts as a central point for HR and administrative tasks and projects, ensuring the organization runs smoothly and efficiently.

**Responsibilities**:
**Human Resources**:

- Process Payroll
- Manage the Benefits program
- Maintain and manage employee files.
- Oversee onboarding processes, including training new hires on Lenmark’s systems (NetSuite, HubSpot, Launch).
- Schedule and assist with annual reviews, including notetaking.

**Management Assistance and Administration**:

- Facilitate meetings by notetaking and creating actionable tasks for management based on discussions.
- Provide administrative and executive support to upper management.

**Technology Administration**:

- Handle basic software administrative tasks such as creating users and resetting passwords.
- Manage RingCentral queues and phone templates.
- Audit and reconcile software licenses (NetSuite, HubSpot, Microsoft, RingCentral, etc.).
- Administer cybersecurity training programs.

**Facilities Management**:

- Oversee third-party contracts (e.g., cleaning, alarms).
- Organize and update fire drills, planning, and safety meetings.
- Order and stock office supplies and accessories, including consumables, furniture, and setup arrangements.

**Other Duties**:

- Contribute to other projects or tasks as designated by the President or Business Development Manager.

**Qualifications and Skills Requirements**
- Experience in a similar administrative or HR-focused role.
- Proficiency in MS Office and familiarity with software systems such as NetSuite, HubSpot, and RingCentral.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.

**Competencies**:

- Organizational and Time Management Skills: The capability to prioritize tasks, manage schedules, and maintain efficiency across a wide range of responsibilities and departments.
- Adaptability and Problem-Solving: The talent to quickly adjust to changing priorities and challenges, while finding effective and creative solutions to ensure seamless operations.

**We Offer**:

- A rich and dynamic culture of talented individuals
- Extended health and dental benefits
- Career growth opportunities

**Job Types**: Full-time, Permanent

Pay: $75,000.00-$85,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Store discount
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Can you work out of our Langley office 5 days a week?
- Why do you think this role is a good fit for you?
- What experience do you have in HR?
- What experience do you have in office administration?

Work Location: In person