Admin Assistant

**Administrative Assistant**

**Our Firm**

Smythe is a Chartered Professional Accounting (CPA) firm with office locations in Vancouver, North Vancouver, Langley and Nanaimo. With over 200 staff and partners, Smythe has the resources to serve businesses of all sizes, both private and public, and is one of the largest independent CPA firms in BC.

Established in 1980, we are recognized for exceptional work in the areas of assurance, taxation and business advisory services for private and public companies, family-owned businesses and not-for-profit clients.

We have a depth of experience and expertise in many industry sectors, including real estate and construction, hospitality, technology and resource industries.

**The opportunity**

Smythe is looking for an Administrative Assistant who can provide support on a range of activities to our Langley team

**Responsibilities**
- Provide support Partners and Managers with various administrative needs such as calendar management, arranging and coordinate meetings, travel, and other arrangements
- Support Partners/Managers to ensure tasks and deadlines are met
- Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
- Answer and manage incoming calls from clients or potential clients
- Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed.
- Liaise with internal staff at all levels to resolve administrative inquiries
- Draft minutes of meetings for review
- Prepare client materials and documents
- Maintain electronic filing system
- Prepare written responses to routine inquiries (CRA follow-up correspondence, forward mail to clients, etc.)
- Assist in the preparation and submission of time and expense reports for the partner(s) supported.
- Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
- Update and ensure the accuracy of the organization's databases
- General clerical duties include scanning, photocopying, faxing, mailing, filing and retrieving documents, referencing materials, maintaining spreadsheets, and ad-hoc tasks as required
- Liaise with internal staff at all levels to resolve administrative inquiries.
- Oversee with front desk responsibilities, including answering phone calls, welcoming clients, managing mail and courier services, and overseeing general office upkeep such as ordering office and kitchen supplies and maintaining cleanliness in shared spaces.
- Assist with Firm events and initiatives where needed.

**What we are looking for**
- 1-2 years of experience in an office environment would be an asset as would experience in a professional services firm (CPA Firm, Law firm, etc.)
- Advanced skills with Office365 and Adobe products. In particular, Outlook, Excel, PowerPoint, and Acrobat
- Proficiency to quickly learn software and adopt new technology
- Good judgment and analytical skills with a strong focus on attention to detail
- Proven ability to deal with sensitive materials with a high degree of tact and discretion
- Excellent client service and interpersonal skills
- Excellent command of verbal and written English, with proven ability to communicate clearly and professionally
- Strong project management skills with a proven track record with time management, meeting deadlines, organization, and ownership of assigned tasks
- Excellent judgment and strong problem-solving skills
- Able to work extra hours and attendance at events outside the regular workweek

**The Smythe Advantage**

At Smythe we are committed to the development of our people and offer a competitive salary and benefits package. Our hybrid work policy allows most positions to have the flexibility to work remotely part of the time and work together collaboratively on core in-person days. We have a team of highly engaged contributors that strive for excellence every day which make Smythe a rewarding place to work. Our people really are the Smythe Advantage. Come join our team and find out for yourself.

**Experience**: Required
- 1 - 2 years: admin assistant

**Education**: Preferred
- Bachelor's degree or better
- Associates or better

**Skills**: Preferred
- QuickBooks Online
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- Languages - Writing
- Languages - Speaking
- Languages - Reading

**Behaviors**: Preferred
- Team Player: Works well as a member of a group
- Loyal: Shows firm and constant support to a cause
- Enthusiastic: Shows intense and eager enjoyment and interest
- Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
- Dedicated: Devoted to a task or purpose with loyalty or integrity

**Motivations**: Preferred
- Self-Starter: Inspired to perform without outside help
- Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
- Ability to Make an Impact: Inspired to perform well by the