Executive Assistant

2 weeks ago

Brampton, Canada Abdul Aziz Qazi Professional Medical Corporation Full time

**About the Role**

We are seeking a highly organized, proactive, and discreet **Executive Assistant** to support a busy physician in managing day-to-day administrative, operational, and scheduling tasks. This is a unique opportunity to work closely with a respected medical professional, helping to ensure smooth operations and maximize time efficiency both in clinical practice and outside professional commitments. This position is hybrid - work schedule will be a mix of work from home and on-site location that is to be determined.

**Key Responsibilities**
- Manage and maintain complex calendars, including appointments, meetings, speaking engagements, and travel
- Coordinate clinical, academic, and personal schedules
- Arrange travel, accommodations, and prepare detailed itineraries
- Track and organize medical licensure, documentation, and professional memberships
- Assist with preparation of presentations, reports, and other materials
- Handle confidential information with discretion and professionalism
- Support special projects and research as needed

**Qualifications**
- Proven experience as an Executive Assistant, ideally supporting a physician or healthcare executive
- Exceptional organizational and time-management skills
- Excellent written and verbal communication abilities
- Proficiency with Microsoft Office Suite, Google Workspace, and scheduling tools
- Ability to work independently, anticipate needs, and exercise sound judgment
- Familiarity with medical terminology and healthcare operations is a plus
- Discreet, trustworthy, and reliable
- Calm under pressure and comfortable with fast-paced environments
- Proactive problem-solver who can manage shifting priorities
- A positive and professional demeanor with a client-service mindset

**To Apply**:
Please submit your resume and a brief cover letter detailing your relevant experience.

Pay: $3,200.00-$3,500.00 per month

**Benefits**:

- Dental care
- Extended health care

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Brampton, ON L6T 4S5

Expected start date: 2025-07-01

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