Executive Assistant

1 week ago

Brampton, Ontario, Canada MacDonald Search Group Full time

POSITION: Executive Assistant & Office Manager

LOCATION: Brampton, ON (on-site position)

An established and rapidly growing organization is seeking an experienced Executive Assistant to provide high-level support to the President and support the office environment for this 100 person company.

This is a fully onsite position that is the perfect fit for someone who thrives in a fast-paced and dynamic environment, who excels at wearing multiple hats, and is a self-proclaimed "foodie" who has a passion for food & travel.

You will have direct exposure to executive leadership and the opportunity to get involved in projects that shape the future of the business

Responsibilities:

  • Serve as a trusted gatekeeper, handling confidential information with discretion.
  • Manage and coordinate the President's calendar, including scheduling, prioritizing meetings, and anticipating conflicts.
  • Coordinate domestic and international travel, preparing detailed itineraries.
  • Support the President and Executive Team with action item tracking, follow-up, and administrative needs.
  • Oversee day-to-day office and facilities management, including vendor relationships, supplies, and coordination of construction/renovation projects.
  • Plan and execute internal and external meetings and events (leadership offsites, client visits, town halls, advisory board meetings, etc.).
  • Record meeting minutes, track action items, and ensure timely completion.
  • Prepare executive-level communications, reports, memos, and presentations.
  • Adjust workflows and priorities based on evolving business needs.
  • Identify and implement process improvements, leveraging technology where possible.
  • Support compliance with internal policies, safety programs, and operational standards.

Requirements:

  • 5+ years of experience in executive support, office administration, or a similar role.
  • Passion for food and travel and knack for finding 'trendy hot spots' for restaurant and hotel bookings.
  • Post-secondary education in Business Administration (or related field) is an asset.
  • Highly tech-savvy with the ability to learn new systems quickly.
  • Exceptional organization, attention to detail, and follow-through.
  • Strong communication and interpersonal skills with a professional, friendly approach.
  • Demonstrated accountability, ownership, and ability to meet deadlines.
  • Able to work under pressure and adapt to changing priorities.
  • Self-driven, positive, and eager to learn.
  • Willing to work a flexible schedule when required.

Compensation:

  • Competitive base salary
  • 3 weeks vacation
  • Comprehensive benefits package
  • RRSP matching

  • Executive Assistant

    1 week ago

    Brampton, Ontario, Canada Dependable Emergency Vehicles Full time

    Executive AssistantBrampton, ON | Dependable Emergency VehiclesFull-timeDependable Emergency Vehicles is seeking an Executive Assistant to support senior leadership in a fast-paced manufacturing environment.This role focuses on managing executive communications, scheduling, coordination, and follow-through, acting as a trusted extension of leadership.Key...

  • Executive Assistant

    1 week ago

    Brampton, Ontario, Canada Allen Leigh Consulting Full time

    About UsCatholic Family Services of Peel-Dufferin (CFSPD) is a dynamic, growing family service agency serving all areas of Peel and Dufferin. CFSPD is committed to providing a positive work environment for its employees and excellent services to its clients.Position OverviewThe Executive Assistant provides administrative and executive support to the Chief...

  • Executive Assistant

    1 week ago

    Brampton, Ontario, Canada Inspiretci Full time

    Department: Executive OperationsPosition PurposeThe Executive Assistant will be responsible for delivering a high standard of administrative support to the company executive including all aspects of administrative support. The Executive Assistant must have the ability to anticipate and resolve conflicts as they arise and prioritize issues.This position...

  • Executive Assistant

    2 weeks ago

    Brampton, Ontario, Canada Embassy Ingredients Ltd Full time

    Let us craft a Delicious Future Together Join the Embassy Ingredients team as our Executive Assistant At Embassy, you will join a fast-paced entrepreneurial environment that values:Taking initiative and always bringing a forward-thinking approachAnticipating needs and solving problems as they arise and,Driven to provide a high level of executive supportWhat...

  • Executive Administrative Assistant

    1 week ago

    Brampton, Ontario, Canada FCE Full time

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time, on-site role for an Executive Administrative Assistant located in Brampton, ON. The individual will provide executive support through administrative tasks, manage communications, and maintain organized clerical processes. Responsibilities include coordinating schedules,...

  • Executive Assistant President's Office

    2 weeks ago

    Brampton, Ontario, Canada William Osler Health System Full time

    William Osler Health System FoundationJob PostingJob Title:Executive Assistant President's Office & Board LiaisonReporting To:President & CEOLocation: Peel Memorial Centre for Integrated Health & Wellness, with periodic travel to Brampton Civic and Etobicoke General Hospitals; hybrid model including work from homePosition Description:This role is responsible...

  • Account Executive

    1 week ago

    Brampton, Ontario, Canada Canon Careers Full time

    OverviewAccount Executive (B2B)Do you have a proven track record in B2B sales?Do you understand the importance of Software Solutions in a business environment?Do you enjoy uncovering new opportunities for hardware, software, and managed IT services within an assigned portfolio?Reporting to a sales manager, you will leverage your proven B2B sales skills to...

  • Sales Execution Associate

    7 days ago

    Brampton, Ontario, Canada CONA Services Full time

    Employee Type - Regular Employee FT  Hourly Shift/Hours - Monday-Friday, daysHourly Rate - $22/hour + mileageInitial Posting Close Date - October 20, 2025 About This Opportunity Our Sales Execution Associate work in local stores helping our customers keep Coca-Cola products fully stocked and available to ""Refresh the World and Provide Moments of...

  • Sales Execution Associate

    2 weeks ago

    Brampton, Ontario, Canada CONA Services Full time

    Work Location - TorontoEmployee Type - Regular Employee FT  Hourly Shift/Hours - Tuesday to Saturday, daysHourly Rate - $22.00/hour + mileageInitial Posting Close Date - November 11, 2025 About This Opportunity Our Sales Execution Associate work in local stores helping our customers keep Coca-Cola products fully stocked and available to ""Refresh the...

  • Administrative Assistant

    2 weeks ago

    Brampton, Ontario, Canada no name Full time

    Company DescriptionWe are a growing telecom sales company specializing in providing cutting-edge wireless and internet solutions through Rogers Communications. Our team is dedicated to delivering excellent customer service, efficient sales processing, and ongoing client support. We take pride in helping both residential and business customers find the best...