Office Coordinator

**Classification**:Emergency Relief Employee

**Rate of pay**: $26.43 per hour (+16% in lieu of benefits)

**Hours of work**: 70 hours per pay period

**Term**: Up to 60 days

**Reports to**: Executive Director

With direction and supervision from the executive director, the office coordinator provides coordination for the clerical activities of the office, and provides support to the executive director, student executives, and resource staff as required. The office coordinator reports to the executive director.

**Important Note: This posting is to cover an unexpected absence, so it is important to understand that this is a short-term, emergency relief appointment for up to 60 days.**

**Duties**

In particular, the office coordinator performs the following duties:
**Administrative Support**
- Provides a reception presence for the CSU’s main office.
- Coordinates the general maintenance of the office, and be the point of contact for repairs.
- Coordinates inbound and outbound mail, shipments, and deliveries.
- Coordinates the maintenance of office records, including an office archival system.
- Assists in the coordination of the privacy & information management program.
- Assists in the coordination of the health, safety, and emergency preparedness programs.
- Assists in the coordination of accounts payable and receivable, acting as a key contact for student executives, board members, committee members, and students to make the organization’s pay systems as simple and easy to understand as possible.
- Maintains an appropriate inventory of office supplies, and coordinate supply orders.
- Coordinates travel and accommodations for student executives, board members, and staff, including the maintenance of travel profiles and the coordination of payments and expenses.
- Coordinates support for board, executive, committee, and collective meetings, including space bookings, catering orders, meeting schedules, invitations, and room set-up, and takes minutes for the board, executive, committees, and collectives as required.

**Other Duties**
- Works safely, in accordance with the CSU’s health and safety policy.
- Protects the personal information of coworkers, students, and the public.
- Performs other duties as directed by the executive director.

**Here's what it takes to be successful in this role**
- Given the short-term and emergency relief nature of this appointment, **existing knowledge of the Capilano Students' Union and our systems** would be a tremendous asset.

**Why work at the Capilano Students' Union?**

**We strive to be a diverse workplace.** We’re working hard to make sure that our staff team reflects the diversity of our membership, guided by the CSU’s equity strategy. Over half of our team members self-identify as women, and people from visible minorities comprise half of our unionized workforce.

**We are a certified Living Wage employer.** We provide fair (and competitive) compensation packages for all members of our team, including employees who are students, because we believe that everyone who works deserves to make ends meet. As a part of our compensation and benefits package, you can expect:

- Flexible weekly and daily work schedules
- Paid sick, bereavement, and compassionate care leave
- A $1,500 per calendar year flexible benefit fund
- Partial reimbursement of child care expenses
- RRSP employer-matching contributions of up to 6%

**We take our guiding principles really seriously.** We think that our values create a fun, dynamic, and challenging work environment - one where no two days are the same, and where our team members look forward to coming to work. If these principles resonate with you, you should think about joining the team:

- Divesting from colonial power, and championing Indigenization
- Demonstrating leadership, value, and impact
- Centring justice, equity, and sustainability
- Delivering results with excellence
- Connecting with students to drive our work

**Think you've got what it takes?