Office Coordinator

1 week ago

North Vancouver, Canada Capilano Students' Union Full time

Classification: Replacement Employee

Rate of pay: $28.02 per hour

Hours of work: 70 hours per pay period

Reports to: Executive Director

Under the supervision and guidance of the executive director, the office coordinator provides coordination for the clerical activities of the office, and provides support to the executive director, student executives, and resource staff as required. The office coordinator shares a reporting relationship with the executive director.

**Duties**

In particular, the office coordinator performs the following duties:
**Administrative Support**
- Provides a reception presence for the CSU’s main office.
- Coordinates the maintenance and repair of the CSU’s administrative spaces.
- Coordinates mail, shipments, and deliveries.
- Coordinates the office’s records and archival systems.
- Provides administrative support for privacy and data security activities.
- Provides administrative support for workplace health and safety activities.
- Working closely with the financial controller, coordinates accounts payable and receivable, and acts as a key contact for student executives, board members, committee members, students, and staff to make it easy to get reimbursed.
- Monitors the office’s supply inventory and coordinates supply orders..
- Coordinates conference travel and accommodations for student executives, board members, and staff, including related payments and reimbursements.
- Coordinates administrative support for board, executive, committee, and collective meetings, including space bookings, catering orders, meeting schedules, invitations, and room set-up, and takes minutes as required.

**Other Duties**
- Work safely, in accordance with the CSU’s health and safety policy.
- Protect the personal information of coworkers, students, and the public.
- Perform other duties as directed by the executive director.

**Here's what it takes to be successful in this role**

**Why work at the Capilano Students' Union?**

**We strive to be a diverse workplace.** We’re working hard to make sure that our staff team reflects the diversity of our membership, guided by the CSU’s equity strategy. Over half of our team members self-identify as women, and people from visible minorities comprise half of our unionized workforce.

**We are a certified Living Wage employer.** We provide fair (and competitive) compensation packages for all members of our team, including employees who are students, because we believe that everyone who works deserves to make ends meet. As a part of our compensation and benefits package, you can expect:

- Flexible weekly and daily work schedules
- Paid sick, bereavement, and compassionate care leave
- A $1,500 per calendar year flexible benefit fund
- Partial reimbursement of child care expenses
- RRSP employer-matching contributions of up to 7.5%

**We take our guiding principles really seriously.** We think that our values create a fun, dynamic, and challenging work environment - one where no two days are the same, and where our team members look forward to coming to work. If these principles resonate with you, you should think about joining the team:

- Divesting from colonial power, and championing Indigenization
- Demonstrating leadership, value, and impact
- Centring justice, equity, and sustainability
- Delivering results with excellence
- Connecting with students to drive our work

**Think you've got what it takes?

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