Office Coordinator

6 days ago

Vancouver, Canada Starlight Investments Full time

Location
- Vancouver, BC

Overview

Reporting to the Vice President, Development, and working on behalf of both the Canadian Asset Management and Development teams, the Office Coordinator will provide support across two key areas: (1) active development projects within the company’s pipeline, and (2) the ongoing management and operations of the existing West Coast portfolio. In addition, the Coordinator will be responsible for managing the physical office space located on Hornby Street.

**Responsibilities**:

- Provide direct administrative and office support to various departments
- In coordination with the Manager, Administration based out of the Toronto Office, prepare travel schedules
- Maintain digital corporate and department files
- Create and track Purchase Orders, Change Orders, Service Agreements, initiate RFP’s & coordinate with third party venders for the asset management and Development team
- Complete expenses for /VPs
- Assist with weekly updates, minute taking and reporting
- Oversee new vendor onboarding, facilitate, and track vendor approvals.
- Manage all incoming and outgoing mail and couriers
- Arrange property tours for acquisition/financing of new properties
- Consolidate information for Development and Property Manager Transition files
- Liaise with different departments to obtain and consolidate information required for property transition and set up (acquisition, disposition, etc.)
- Assist with tenant meetings where required
- Manage third party property management and development reports, weekly, monthly and quarterly for all teams
- Prepare monthly job cost reports for Development Team
- Prepare Requests for internal approvals (RIA) for the Development Team
- Prepare and review presentations as required
- Treat all responsibilities with confidentiality and discretion
- Assist with special projects and any additional duties as necessary
- General office management including stocking and ordering supplies, as required
- Assist in the ordering, delivery/pick up of plans, permits, deposits as required
- Provide administrative and office support; maintain department calendar
- Ensure all documents are filed and distributed; accordingly
- Assist with project related filing as required

**Requirements**:

- Post-secondary diploma or certificate in Business Administration, Real Estate, Urban Planning, or a related field
- 1 - 3 years of administrative or coordination experience, preferably in real estate, property management, or construction/development environments
- Interest in real estate development and willingness to learn about the development process
- Strong organizational skills with attention to detail and the ability to manage multiple tasks and timelines
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint; Visio an asset)

  • Office Manager

    2 weeks ago

    Vancouver, Canada Earls Head Office Full time

    About Earls Kitchen + Bar - Some 40 years ago, Leroy “Bus” Earl Fuller and his son Stanley Earl Fuller had a simple idea: to create a laid-back burger and beer joint filled with warm, friendly people. The first Earls restaurant opened in Edmonton, Alberta in 1982, and it quickly took off — Earls has never looked back, opening locations across Canada...

  • Office Coordinator

    4 days ago

    Vancouver, Canada BMO Financial Group Full time

    885 West Georgia Street Vancouver British Columbia,V6C 3E8 BMO Capital Markets is a leading, full-service financial services provider. We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarkets **MANDATE**: The Office Coordinator manages a variety of...

  • Office Coordinator

    2 weeks ago

    Vancouver, Canada Inspired Cannabis Co Full time

    Inspired Cannabis sets the standard for cannabis retail. As advocates of responsible consumption, we are here to educate and build our cannabis community. Our goal is to provide customers with only the finest products, with our knowledgeable and personable team to assist with each individual need. **What to expect**: At Inspired Cannabis, we offer a...

  • Office Coordinator

    6 days ago

    Vancouver, Canada ThunderSoft Full time

    Summary: The main function of an office coordinator to supervise and coordinate the activities of office workers. A typical office coordinator is responsible for general project and office management, including a substantial variety of correspondence, records and accounts. Job Responsibilities: - Develop and maintain a system for managing office routine. -...

  • Office Coordinator

    1 week ago

    Vancouver, Canada LIV Design Studio Full time

    LIV Design Studio is an award-winning multi-disciplinary design firm located in Vancouver. Since our inception in 2012, we have become one of the most trusted and recognized interior design firms both locally and internationally. We have completed projects from Vancouver to Toronto and as far away as London and Hong Kong. Join our team at LIV Design Studio...

  • Office Coordinator

    2 weeks ago

    Vancouver, Canada Spexi Full time

    At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to expand, we’re seeking an experienced Office Coordinator to bolster our administrative and accounting...

  • Office Coordinator

    4 days ago

    Vancouver, Canada Urban Systems Full time

    **About the Opportunity** If you're a self-starter who is motivated by providing top-notch service and support, our Vancouver branch is looking for someone to join us as an Office Coordinator. Do you like changing from task to task throughout your day? Can you stay calm in the face of changing priorities while keeping a welcoming and upbeat tone? If...

  • Supply Chain Coordinator

    4 days ago

    Vancouver, Canada Earls Head Office Full time

    Are you a resourceful problem solver who loves a good challenge and thinking outside the box? Do you like orchestrating projects and managing timelines? If you do, we are looking for you! Earls Kitchen + Bar is hiring a Supply Chain Coordinator to join our Procurement + Supply Chain Department. In this role, you will be responsible for the logistics and...

  • Proposal & Marketing Coordinator

    2 days ago

    Vancouver, Canada Heritage Office Furnishings Full time

    Do you enjoy balancing a variety of tasks? Do you consider yourself well organized with strong time management skills? If you answered yes, this might be the career for you! Heritage Office Furnishings has an immediate opening for a Proposal and Marketing Coordinator. **About Us** Heritage Office Furnishings is the No. 1 supplier of office furnishings and...

  • Office Coordinator

    1 week ago

    Vancouver, Canada Sprung Studios Full time

    **OPPORTUNITIES**: We are always looking for talented people to join our growing team. If you have: Proven UX/UI abilities A strong portfolio A fresh perspective An innovative approach to solving problems A passion for video games A collaborative mindset A sense of humour... Sprung Studios is looking for an **Office Coordinator** to join our team in...