Surgical Coordinator/office Manager

3 hours ago

North Vancouver, Canada Pacific Vision MD Full time

Pacific Vision MD is a well-established ophthalmology practice in North Vancouver, specializing in cataract surgery, with procedures performed at Lions Gate Hospital. We are committed to providing high-quality, compassionate eye care in a professional and patient-centered environment.

We are currently seeking a skilled and motivated **Office Manager / Surgical Coordinator** to join our team. This hybrid leadership role is ideal for someone who thrives in a fast-paced clinical setting and has experience in both office management and surgical coordination.

**Key responsibilities include, but are not limited to**:
**Clinic Operations & Office Management**
- Oversee day-to-day clinic operations and ensure smooth workflow
- Manage staff scheduling, training, performance reviews, and payroll
- Oversee patient registration, appointment scheduling, reminders, and follow-ups
- Process medical billing (MSP, Blue Cross) and maintain accurate financial records
- Ensure compliance with healthcare regulations (HIPAA, WorkSafeBC, CPSBC, etc.)
- Maintain and optimize EMR systems (preferably ACCURO), digital files, and inventory
- Act as a key liaison between physicians, staff, suppliers, and referring clinics

**Surgical Coordination - Cataract Surgery at Lions Gate Hospital**
- Schedule and coordinate cataract surgeries, including pre-op assessments and follow-ups
- Communicate with hospital surgical teams to confirm OR bookings, equipment, and IOL orders
- Manage surgical waitlists, cancellations, and rebooking logistics
- Verify MSP eligibility and process payments for uninsured services and premium IOLs
- Prepare all surgical documentation, including consent forms, surgical day packets, and day of surgery packets
- Provide patients with clear pre-surgery instructions and post-op care information

**Qualifications**:

- 2+ years of experience in medical office administration (ophthalmology preferred)
- Previous experience with surgical coordination, office management, and MSP billing required
- Proficient with EMR systems (preferably ACCURO) and Microsoft Office
- Demonstrated leadership and team management experience
- Strong communication, organizational, and multitasking skills
- Familiarity with cataract surgery workflows and hospital systems is a strong asset

**To Apply**:
Please submit your resume and cover letter via Indeed. We thank all applicants for their interest; only those selected for an interview will be contacted.

Pay: $30.00-$35.00 per year

Application question(s):

- Do you live locally or within a 20/30 min bus commute?

**Experience**:

- Office management: 2 years (preferred)
- Surgical Coordination: 2 years (preferred)
- MSP Billing: 2 years (preferred)

Work Location: In person

  • Surgical Coordinator/office Manager

    2 weeks ago

    North Vancouver, Canada Pacific Vision MD Full time

    Pacific Vision MD is a well-established ophthalmology practice in North Vancouver, specializing in cataract surgery, with procedures performed at Lions Gate Hospital. We are committed to providing high-quality, compassionate eye care in a professional and patient-centered environment. We are currently seeking a skilled and motivated **Office Manager /...

  • Surgical Centre Receptionist

    1 week ago

    North York, Canada TCBH Surgical Centre Full time

    **Title**: Surgical Centre Receptionist **Job Type**: Permanent, Full time **Location**: 33 Beverly Hills Drive, Toronto, ON M3L 1A2 **Reports to**:Clinic Manager **Salary**:$35,000+ per year (Based on Experience) TCBH Healthcare is a multidisciplinary healthcare group located in Toronto. TCBH Healthcare adopts a modern approach to healthcare, pioneering...

  • Medical Office Sales Coordinator

    2 hours ago

    North York, Canada North Toronto Surgical Full time

    **Job Overview** **Duties** - Product display and maintenance of inventory. - Assist the front desk - Attend training - Handle post-clinic tasks, such as faxing medical referrals, tracking attendance, scheduling follow-ups, and booking ultrasound labs as needed. - Maintain and regularly update patient demographics within the EMR (Electronic Medical Record)...

  • Operations Team Lead

    5 days ago

    Vancouver, Canada Keir Surgical Full time

    **Operations Team Lead** Keir Surgical Ltd. is a Vancouver-based company established in 1923 with locations in Vancouver, Calgary and Montreal. Our mission is to be Canada's premier surgical products company, through a strong commitment to our customers, employees and products, pride in being Canadian, and adherence to a solid business strategy. **We are...

  • Customer Service Manager

    2 weeks ago

    Vancouver, Canada Keir Surgical Full time

    **Customer Service Manager** Keir Surgical Ltd. is a Vancouver-based company established in 1923 with locations in Vancouver, Calgary and Montreal. Our mission is to be Canada's premier surgical products company, through a strong commitment to our customers, employees and products, pride in being Canadian, and adherence to a solid business strategy. **We...

  • Contracts & Systems Operations Associate

    2 weeks ago

    Vancouver, Canada Pacific Surgical Holdings Ltd. Full time

    **Contracts & Systems Operations Associate** Pacific Surgical Holdings Ltd. is a Canadian company operating ten divisions in the medical device products and services industry: Keir Surgical, Nightingale Medical Supplies, Galen Medical, Mobile Instrument Service & Repair, ScopeCare, Mastel Surgical, OSIS Medical, Conkin Surgical Instruments, BFW Inc., and...

  • Medical Office Assistant

    2 hours ago

    North Vancouver, Canada Pacific Orthopedics and Sports Medicine Full time

    MOA required for a busy Orthopedic surgery practice, working for an individual surgeon in a group environment. You will work in a busy office, with a total of eight orthopedic surgeons and a sports medicine physician. There are a total of nine MOAs and a manager working in the office. **Responsibilities**: - Answering the phone/returning messages -...

  • Medical Office Administrator for Urology

    1 week ago

    Vancouver, Canada Dr Brian Mayson Inc. Full time

    **Job Summary** Ultimately a hydrid work environment would be favoured, working from the medical office 2-3 days per week when patients are being seen in person, and flexibility to work from home on other days when surgeons are not in the office. There will be some variability from week to week, depending on the surgeon's hospital operating allocations....

  • Surgical Technologist

    3 days ago

    Vancouver, Canada PeaceHealth Full time

    DescriptionPeaceHealth is seeking a Surgical Technologist for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $31.60 – $47.40. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority,...

  • Front Desk Medical Receptionist

    2 weeks ago

    North York, Canada TCBH Surgical Centre Full time

    **Title**: Medical Clinic Receptionist/Medical Office Administrator **Job Type**: Permanent, Full time **Location**: 33 Beverly Hills Drive, Toronto, ON M3L 1A2 **Reports to**:Clinic Manager TCBH Healthcare is a multidisciplinary healthcare group located in Toronto. TCBH Healthcare adopts a modern approach to healthcare, pioneering the latest medical...