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Administrative Assistant

3 weeks ago

Calgary, Canada Capital Sources Real Estate Finance Full time

Channel your entrepreneurial energy into shaping a quickly expanding business in the Commercial Real Estate Finance sector. This is an ideal opportunity for a driven individual interested in Real Estate Finance and Valuation.

**About Capital Sources**

We are Real Estate Finance experts specializing in Construction and Development Financing. For over a decade, we have been helping builders, developers, and investors finance real estate throughout Western Canada.

**About the role**

We are seeking a highly organized office administrator to support our team. As an office administrator, you will play a crucial role in ensuring the smooth operation of our office. Your attention to detail, exceptional organizational skills, and ability to handle confidential information will be key to your success in this role.

The administrative assistant would be responsible for ensuring a harmonious office environment by coordinating and facilitating administration and ancillary activities.

The Administrative Assistant will work directly with the founder providing reliable, timely, and efficient support. This role has an array of responsibilities which include the following but are not limited to:

- Draft, edit and proofread correspondence reports, letters of intent, agreements, proposals, and presentations on behalf of the team.
- Assist in the development of formal written external communication such as written publications and quarterly reports.
- Support analysts with various projects by performing various administrative duties.
- Serve as a liaison between the internal team members and external stakeholders.
- Assisting in planning and organizing meetings, conferences, and special events.
- Support the founder in various projects along with general office duties as required.

**Qualification**
- Proficient in MS Outlook, Word, Excel, and similar tools, managing multiple tasks, projects, and deadlines effectively, with a proven ability to learn customized software/tools.
- Meticulous attention to detail in documents, scheduling, and administrative tasks.
- Exceptional time-management skills for optimizing executive schedules, handling urgent matters, and maintaining focus on strategic priorities.
- Proficient in clear and professional verbal and written communication, engaging effectively with stakeholders while maintaining confidentiality.
- Reliable, punctual, and take initiative; you’re not afraid to wear many hats.
- Professional and able to practice discretion with highly sensitive information.
- The ability to exercise professionalism, political acumen, confidentiality and discretion, resolve conflicting priorities, and work in an environment with multiple demands.
- Proven ability to prioritize and meet multiple and/or unexpected deadlines

**Salary and Benefits**
- Competitive Salary ($40,000 - $50,000) depending on experience.
- Flexible work arrangements after a 3-month probation period.
- Close-knit office culture
- Professional Development programs
- Comprehensive health and dental

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 2 years (preferred)

**Location**:

- Calgary, AB T2E 8T6 (required)

Work Location: In person