Property Services Coordinator

2 weeks ago

Ottawa, Canada BGIS Full time

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

SUMMARY

The Property Services Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This job is also responsible for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES
- Review of demand work orders to determine if billable or non-billable
- Preparation and communication of PO’s to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost
- Administrating and monitoring service contracts including cleaning and reviewing vendor/contractor performance
- Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger
- Assisting the Property Manager with budget/expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets
- Establishes and maintains working relationships with Clients and service providers
- Other duties as assigned

KNOWLEDGE & SKILLS
- High school completion plus a specialized technical or business course
- 1-3 years of relevant job experience
- Knowledge of financial management software
- Excellent interpersonal skills
- Strong customer-oriented skills
- Good communication skills (verbal/written)
- Ability to multitask
- Analytical and problem solving skills
- Ability to work independently
- Good computer skills, Maximo and Oracle, an asset

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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