Office Manager
3 days ago
**Full-Time - 8:30am-4:00pm - Monday - Friday**
**About Us**
The Mortgage Centre - Durham, has been in the industry for over 3 decades, is the largest mortgage brokerage in the Durham Region and was awarded by the Canadian Mortgage Professionals Magazine “Employer of Choice”. We value our people and invest a great deal of me and effort in supporng them to be successful. Our team consists of a great group of like-minded individuals who strive for excellence in our industry.
We have developed a network of lenders over the years to provide our customers with many opons. We consistently focus on providing the most value for our customers and connue to provide top-notch customer service We are very proud to say that most of our business comes from repeat clients and their referrals of friends and colleagues.
**Job Purpose**
We have an immediate posion open for an Experienced Office Manager who will be a part of the team at our ever-growing, fast-paced mortgage brokerage firm.
**Duties and Responsibilies**
- Maintain electronic and hard copy filing systems
- Follow-up with all pares such as, lawyers, clients, agents, etc. when necessary
- Weekly payables
- Reporng of savings account breakdown of funds and pey cash
- Perform general clerical dues including photocopying, fax, and mailing
- Facilitate smooth flow of the office & meengs on a day-to-day basis
- Greet visitors and clients and provide support as needed
- Maintain office facilies and supplies
- Schedule and coordinate meengs, appointments and travel arrangements for managers or other staff
- Record, compile, transcribe and distribute minutes of meengs
- Reporng of Points program for First Naonal and MCAP monthly
- Reporng of MPP insurance acceptance/waived and commissions associated within
- Storage unit organizaon and upkeep
- Data entry into Filogix and our custom CRM/ZOHO
- Cover vacaon of Office Administrator
**Physical Requirements**
- Standing
- Sing
- Minimal liing
**JOB DESCRIPTION**
**Educaon and Technical Qualificaons**
- Proficient with Microso Office
- Knowledge of **Filogix** or similar program
- Experience with **ZOHO** CRM Soware is an asset
**Qualificaons Knowledge, Skills, Abilies
- Different from Technical Qualificaons**
- Excellent analycal, problem-solving and decision-making skills
- Excellent verbal and wrien communicaon skills
- Professional telephone approach
- Excellent me management skills, able to priorize and efficiently manage high volume
- Strong customer service, tact and diplomacy to ensure clients needs are managed effecvely
- A team player with excellent mul-tasking abilies and a proven track record for meeng strict deadlines
**Experience**
- Minimal 2-3 years working experience as an office administrator or similar role
- Demonstrated experience working in a dynamic, fast-paced environment with constant change
- Previous experience within the banking industry is an asset
- Mortgage underwring experience is an asset
**Desired**
- Office Administraon Cerficate
- Previous experience within the Mortgage industry (2 year) is an asse
**Salary**: $20.00-$21.00 per hour
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Ajax, ON: reliably commute or plan to relocate before starting work (required)
Work Location: One location
-
Office Manager
3 days ago
Ajax, Canada Swegon North America Full time**Swegon North America** is a market leading supplier in the field of indoor environment solutions, offering superior products for ventilation, heating, cooling and climate optimization. Swegon is at the forefront of innovation, connected services and expert technical support. Swegon's values of **_Customer Empathy, Trust, and Commitment_** go beyond...
-
Office Manager
3 days ago
Ajax, Canada MB Master Auto Full timeEducation: Other trades certificate or diploma - Experience: Experience an asset - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Administer policies and procedures related to the release of records in processing...
-
Dental Administrator
7 days ago
Ajax, Canada Ajax Dental Office Full timeWe are seeking a skilled Dental receptionist to join our team. As a Dental Administrator, you will play a crucial role in providing quality dental care to our patients. To be successful in this role, you should have a strong knowledge of dental procedures and terminology. - **Minimum 1 year of experience as a dental administrator or dental...
-
Clinic Manager
1 week ago
Ajax, Canada PhysioChiroWellness Integrated Health Centre Full time**What You Will Do** This role oversees a team of ~1+ Medical Office Administrator and several service providers. The Clinic Manager/Medical Office Administrator position is a dual role; both roles are part time in nature. Works closely with the Clinic Director. **Leadership** - Promote the clinic culture - Primary point of contact for Office...
-
Office Administrator
1 week ago
Ajax, Canada Classic Fireplace & BBQ Store Full time**About the Company** For over 35 years, Classic Fireplace and BBQ Store has offered a full range of quality fireplaces and BBQs to homeowners in the GTA and Durham Region. With four inspiring showrooms that display the newest trends and products from the leading manufacturers, Classic Fireplace will help you find your family’s new fireplace or BBQ. From...
-
Office Administrator
20 hours ago
Ajax, Canada Adapt-A-Ramp Inc Full timeIf you are early on in your career path or are looking for a change where you can learn new skills, this job opportunity offers a variety of functions to challenge you. As you grow you will have the opportunity gain experience in general operations and sales & marketing. **Essential Duties and Responsibilities of an Office Administrator** - General...
-
Office Administrator
2 weeks ago
Ajax, Canada EJ Industries Ltd Full timeAbout Us: EJ Industries Limited is a manufacturer for machined and fabricated metal products. We have always been committed to and continue to supply our customers with quality products in a timely manner therefore we work in a high-paced environment which is strictly driven by customer deadlines. In order to meet our busy production schedules, we are...
-
Office Administrator
2 weeks ago
Ajax, Canada PC Mechanical Services Inc. Full time**About PC Mechanical Services** We are a small, but growing, family HVAC and Refrigeration business based in the Durham Region and GTA. At PC Mechanical Services Inc., we strive for nothing short of excellence. We truly believe that the job is not complete until the customer is satisfied. Collectively, we bring over 30 years’ experience to the job site...
-
Dental Office Manager/receptionist
1 week ago
Ajax, Canada Whitby Dental Full timeLooking for a experienced Dental Office Receptionist for a specialty practice in Durham. Dental Assisting experience preferred. **Job Types**: Full-time, Permanent Schedule: - Monday to Friday Ability to commute/relocate: - Ajax, ON: reliably commute or plan to relocate before starting work (required)
-
Office Administrator
2 weeks ago
Ajax, Canada Complete Performance Centre Full time**Office Administrator - (Student Position).** Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team. In order to be successful in this position, you should be...