Administrative Assistant

20 hours ago

Richmond Hill, Canada FAHM Technology Partners Full time

What You’ll Do (Key Responsibilities)Reception & Front Desk
- Welcome visitors professionally and manage the reception area with confidence and courtesy.
- Answer and direct calls, take accurate messages, and ensure timely follow-ups.
- Handle incoming/outgoing mail and deliveries, and manage basic office communications.

Office Administration & Coordination
- Schedule meetings, coordinate calendars, set reminders, and help organize internal workflows.
- Assist with calls, confirmations, follow-ups, and day-to-day coordination tasks.
- Support documentation tasks such as basic formatting, filing, scanning, data entry, and record keeping.
- Maintain office supplies, coordinate vendors (as needed), and ensure the office is clean, organized, and client-ready.
- Help improve productivity by creating order: checklists, trackers, simple processes, and routine follow-up habits.

Team Support (Operations Helper)
- Provide support to other staff members across departments as needed (sales support, admin tasks, coordination help).
- Help organize internal materials (presentations, forms, templates, office documents).
- Assist management with administrative support and priority tracking.

Who You Are (What We’re Looking For)
- You have prior experience as an **Administrative Assistant / Receptionist / Office Coordinator** (required).
- Strong **professional attitude**: punctual, responsible, presentable, and respectful.
- Friendly but firm—great at dealing with people while keeping things under control.
- Organized, energetic, and proactive: you don’t wait to be told what’s obvious.
- Comfortable multitasking and switching priorities without losing accuracy.
- Good understanding of **business etiquette**, office operations, and confidentiality.
- A fast learner who adapts quickly and supports the team wherever needed.

Required Skills & Qualifications
- Strong spoken and written English.
- Ability to manage schedules, calls, and follow-ups professionally.
- Strong attention to detail and ability to keep things organized under pressure.

About Us

We’re a **B2B technology company** specializing in **software and hardware solutions** for business clients. Our team runs on speed, professionalism, and smooth operations—because when the office is organized, the whole business performs better.

We’re hiring an **Administrative Assistant / Office Coordinator** who can confidently manage the front desk, keep the office functioning efficiently, and support multiple departments with day-to-day coordination. This role is ideal for someone who’s a true **“jack of all trades”**—organized, reliable, quick to learn, and comfortable handling many moving pieces.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Life insurance
- On-site parking
- Paid time off

Work Location: In person

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