Administrative Assistant

2 weeks ago

Dartmouth, Canada Shoreham Village Full time

**Make an Impact. Be Inspired. Join Northwood**

Are you looking for a career where you can make a real impact? At Northwood, care is at the heart of everything we do-but we're also about community, innovation, and creating meaningful connections.

As Atlantic Canada's largest not-for-profit continuing care organization, we are a dynamic team of change makers, problem-solvers, and compassionate professionals who believe in the power of connection.

When you join Northwood, you become part of a forward-thinking, inclusive workplace where your ideas are valued, your growth is supported, and your work truly matters. Whether you're starting your career or looking for a meaningful next step, you'll find a place to thrive here.

Ready to love what you do? Join Northwood and be part of something bigger

**Qualifications**:

- Community College Diploma; a one year administrative or business course
- Two years of relevant work experience
- Knowledge of office equipment (e.g. photocopier, fax machine) required
- Proficiency in typing (50 words per minute) required
- Experience working in a similar environment is considered an asset

**Major Responsibilities**:

- Provides administrative/clerical support to the Manger, Organizational Health and Safety / Labour Relations
- Provides administrative support for members of Organizational Health and Safety Team and Occupational Health Nurses
- Attends meetings, takes minutes, prepares reports for the Organizational Health and Safety Team
- Researches and prepares materials for display
- Gathers and inputs workplace injury related reports
- Maintains employee files and databases
- Supports the development of the WCB quarter board report
- Actively involved and provide strong administrative support to the Attendance Management Program, including providing statistical reports to managers across the People Services Team and Departmental managers.
- Acts as a recorder for Occupational Health and Safety Committees and others; takes and prepares minutes, supports agenda planning and provides support follow up action plan
- Maintains office environment, supplies and equipment
- Provides callers, visitors, and staff with appropriate greeting, information and assistance
- Maintains contacts, both internally and externally, on behalf of Manager, dealing with requests and maintaining calendars as needed
- Creates promotional displays
- Maintains databases, statistics and file management for the corporate occupational health and safety program and other projects/programs as needed
- Conducts information/literature searches for projects/programs as needed
- Compiles data for special projects and for generating corporate reports
- Supports the team with the development of Organizational Health Policies and Procedures. Co-ordinating the review date schedule for timely issue to Quality Council.

**Salary / Benefits**:As per Northwood Scale

**Hours of Work**: 80 hours bi-weekly

**Effective**: ASAP

**Salary/Benefits**: As per Northwood Scale
- **Northwood is proud to be an inclusive employer who encourages diverse applicants. We thank all applicants however, only those selected for an interview will be contacted.**_

**Job Types**: Full-time, Permanent

Expected hours: 40 per week

Work Location: In person

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