Human Resources Coordinator

**Regular/Temporary**
- Regular

**Job Title**
- Human Resources Coordinator (Hybrid)

**Job ID**
- 70367

**Location**
- Central Campus

**Open Date**
- 07/04/2025

**Job Type**
- Continuing

**Close Date**
- 07/19/2025

**Employee Group**
- TMG

**Favorite Job**

**Department**
- DSB Central Administration

**Salary Grade/Band**
- Band H

**Salary Range**
- $58079.00 - $75161.00 (annual)

**Hours per Week**
- 35

**Posting Details**

Schedule

Monday - Friday, 8:30am - 4:30pm (Hybrid schedule)

Education Level

Degree or Diploma in related field with a focus in Human Resources/Industrial Relations
CHRP designation strongly preferred

Career Level

3 years’ HR generalist/administrative experience, preferably in a large, unionized environment

**HR Mission**:
McMaster University’s Human Resources strives to cultivate a community in which every employee’s experience is that of acceptance, inclusion, belonging, and meaningful connection with the University’s mission and institutional priorities by Championing our University People and Culture: Collaborating with our University and Community Partners; Advancing Service Delivery and Operational Excellence; and Promoting Learning, Development and a Growth Mindset.
McMaster University is multi-faceted with multiple locations and constituencies. As a result, Human Resources support and services have developed over time to meet a spectrum of partner needs. The HR team consists of functional units such as HR Operations (Payroll and Data Management, HR Client Services, HR Systems Strategy, Reporting and Analytics), Talent, Equity & Development, Total Compensation, Employee & Labour Relations, and Employee Health, Safety & Wellness, who enable the delivery of comprehensive Human Resources programs and services in collaboration with leaders, HR area offices and HR practitioners across our community.

The** DeGroote School of Business** is the business faculty of McMaster University, located in Hamilton, Ontario, Canada. It offers a range of undergraduate, graduate, and executive education programs, including a Bachelor of Commerce (BCom), Master of Business Administration (MBA), and PhD in Business Administration. The school is known for its focus on experiential learning, leadership development, and research that addresses real-world challenges.

The DeGroote School of Business emphasizes innovation in business education, with a strong commitment to interdisciplinary learning, collaboration with industry, and fostering inclusive, responsible leadership. The school operates both at McMaster’s main campus and at the Ron Joyce Centre in Burlington, which houses its MBA and executive programs.

With a vision to transform business and society, DeGroote strives to develop leaders who will make a positive impact in Canada and globally.

**JOB SUMMARY**:
The Faculty HR Coordinator acts as a key resource in supporting human resources planning, employee relations, and service delivery across the faculty. This includes full-cycle recruitment and onboarding, HR policy guidance, compensation and benefits advice, and compliance with employment legislation and collective agreements. The Coordinator ensures internal faculty HR operations align with overall faculty priorities and University-wide strategies, working collaboratively to foster a healthy and equitable work environment.

HR Administration & Operations
- Ensures timely and accurate processing of HR transactions (hiring, extensions, terminations, salary changes, leaves).
- Maintains HR records, files, and systems to support compliance, accuracy, and confidentiality.
- Advises staff of annual vacation entitlement, maintains attendance records and monitors attendance management initiatives in accordance with needs
- Ensures effective records management, including electronic employee files and confidential information
- Provides oversight on department’s staff time entry and approval procedures; ensures training is provided and discrepancies are resolved weekly
- Assists employees with completion of employment and human resources forms (tax forms, LOA request, employment verification, tuition reimbursement forms, etc.)
- Collects, reviews and processes premium payments (overload teaching stipends, faculty supervision payment, award/anomaly payments. etc.)
- Coordinates staff and sessional faculty recruitment - creates position codes and job openings in Mosaic

Talent Acquisition & Onboarding
- Supports full-cycle recruitment for various staff types (unionized, non-unionized, sessional, temporary), including job description development, job postings, interview coordination, and reference checking
- Advises hiring managers on classification, compensation, and EDI practices in recruitment and selection
- Prepares and manages offer letters, employment documentation, and eForms in collaboration with the HR Operations team
- Designs and delivers faculty onboarding and orientation programs tailored to local and institutional needs

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